Administration Officer

Job Title: Administrative Officer

Experience Required: 5 – 10 Years

Department: Administration / Facilities Management

Location: Gujarat Mundra.

Job Summary:

The Administrative Officer will be responsible for overseeing and managing all administrative and facility-related activities, including guest house operations, transport management, canteen services, and housekeeping. The role ensures smooth day-to-day functioning of support services and a safe, clean, and comfortable environment for employees and guests.

Key Responsibilities:1. Guest House Management

• Supervise the upkeep, cleanliness, and maintenance of company guest houses.
• Ensure comfortable accommodation and hospitality arrangements for guests, visitors, and employees.
• Maintain proper records of occupancy, expenses, and inventory.
• Coordinate with vendors for catering, laundry, and maintenance services.

2. Transport Management

• Oversee the company’s transport fleet, drivers, and vehicle maintenance schedules.
• Plan and allocate vehicles efficiently for employees, guests, and official purposes.
• Ensure compliance with transport policies, vehicle documentation, and safety norms.
• Monitor fuel consumption, repair costs, and maintain transport MIS reports.

3. Canteen & Pantry Services

• Supervise canteen operations to ensure hygienic food preparation and service.
• Liaise with catering contractors to maintain quality, variety, and cost control.
• Conduct regular inspections for hygiene, safety, and compliance.
• Address employee feedback and ensure continuous improvement in food service.

4. Housekeeping & Facility Management

• Manage housekeeping staff and vendors for daily cleaning and maintenance of office premises.
• Ensure sanitation, pest control, and waste management standards are met.
• Oversee preventive and corrective maintenance of office infrastructure and furniture.
• Ensure workplace safety, energy efficiency, and adherence to company policies.

5. General Administration

• Monitor and control administrative budgets and expenses.
• Manage vendor contracts, service agreements, and timely renewals.
• Maintain asset registers, administrative documentation, and statutory compliance records.
• Support HR and other departments in organizing events, training sessions, and logistics.

Key Skills & Competencies:

• Strong organizational and multitasking abilities.
• Good communication and coordination skills.
• Vendor management and negotiation expertise.
• Knowledge of facility management and statutory compliance.
• Proficiency in MS Office and ERP systems.
• Ability to lead and motivate a team of support staff.

Educational Qualification:

• Graduate in any discipline (preferably Business Administration, Facility Management, or related field).
• Postgraduate qualification or certification in Administration / Facility Management (preferred).

Job Type: Full-time

Pay: ₹25,365.84 - ₹32,722.48 per month

Benefits:

• Commuter assistance
• Food provided
• Health insurance
• Life insurance
• Provident Fund

Work Location: In person