Administration Manager

Job Description

Role & responsibilities Plan and coordinate administrative procedures and systems and devise ways to streamline processes. Recruit and train personnel and allocate responsibilities and office space. Assess staff performance and provide coaching and guidance to ensure maximum efficiency. Ensure the smooth and adequate flow of information within the company to facilitate other business operations. Manage schedules and deadlines. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints. Monitor costs and expenses to assist in budget preparation. Oversee facilities services like Housekeeping, Cafeteria, maintenance activities like office equipments, Pick up and Drop facility of employees and company guest. (Transport Management). Hotel bookings, Forex Management and Guest Management. Admin Purchases & approvals (PR /OP Release). Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards. Time Office Management Overtime, SSA, Leave Management (Directs) & providing on-time inputs to Payroll. Coordination with Internal and External Audit related to the function. Coordination with Insurance Company for renewals Group Medical Insurance management and managing employees’ queries related to Insurance. Coordination with Govt bodies like Police, Municipal Corporation and Fire Dept. Verification of all bills related to admin and travel Contract Labour Management. Lease and rent agreements for all branches of office facility. Issue of Visa invitation and travel management. Company asset management Controlling the expenses as per budget. Ensure that no Major observations in the smiths Internal Audit. Periodic review of security staff on the site security and timely updating the management guidelines/policy changes pertaining to site security. Ensuring that timely processing of Payments of all the supplier. Coordinating with Internal purchase on the renewable of all the contracts like Transport, lease agreement, contract Manpower. Ability to build good relationship as trusted advisor to management, proactively managing the stakeholders within the organization. Good knowledge of social compliances. Qualifications Minimum 15 years in Admin role. Proven experience as Manager- Admin for at least 2 years. Previous experience in handling union and preferably from manufacturing industry. Technical Skills: Price Negotiation. People Skills Excellent verbal and written Kannada & English communication skills. Local language proficiency is important. Man management Coordination with Different department Team Player Reports to- Plant Manager Subordinate workforce - 4 Key relationships Customer operations HSE Sales