Company: Kiya.ai
Work Mode: WFO
Location: Chennai
- Oversee overall administrative operations of the Chennai office.
- Manage front office operations and maintain all required registers and records.
- Supervise housekeeping, office assistants, and security personnel.
- Ensure smooth day-to-day facility operations and service quality.
- Oversee repair and maintenance of office infrastructure and fit outs.
- Manage and monitor CCTV, access control systems, EPABX, pest control, ACs, and fire safety systems.
- Maintain the asset register and including tagging and tracking and assets.
- Manage vendor relationships and performance.
- Check and verify vendor monthly invoices and ensure timely processing of payments.
- Manage rental lease agreements for Chennai, Ahmedabad, Bangalore and Singapore, vendor contracts, and other facility-related agreements.
- Maintain the Shops & Establishment (S&E), GST and other statutory compliance documents, ensuring proper documentation and confidentiality
- Coordinate and handle the ISO 9001 and other compliance audits.
- Manage petty cash and submit the bills.
- Oversee office cafeteria operations, including vendor coordination and service quality.
- Manage GMC and GPA policies.
- Handle employee queries, claims support, and escalations.
- Maintain insurance and facility-related MIS reports.
- Coordinate booking and utilization of meeting rooms, boardroom, and training room facilities.
- Allocate workstation for employees based on the project.
- Arrange lunch, refreshments, and hospitality for client meetings and company events.
- Coordinate company events and provide administrative support to HR and IT teams.
Soft Skills Required
Attention to Detail, Time Management, Good Communication Skills, Team Player, Proactive.
