Administration Executive

Company Overview:

Admin Executive

Key Responsibilities:

Facilities & Infrastructure Management:

• Oversee daytoday upkeep of office premises, utilities, security, housekeeping, infrastructure.
• Monitor and replenish office supplies and pantry stock.
• Look after the Admin-Operation of the company.
• Address day-to-day operational issues and ensure timely resolution.

Vendor & Procurement Management:

• Assist in vendor registration and ensure all relevant documentation is maintained.
• Identify, evaluate, and onboard vendors; negotiate contracts and servicelevel agreements.
• Coordinate with vendors for office services (stationery, housekeeping, maintenance, etc.).
• Track service quality and manage payments in coordination with the accounts team

Travel & Logistics Support:

• Manage company travel desk for flight, rail, hotel, visa, and cab bookings.
• Coordinate fleet requirements, airport transfers, courier services, logistics support or any other related services as needed.

Asset & Inventory Control:

• Maintain a comprehensive asset register (IT & nonIT)
• Maintain accurate inventory of IT assets (laptops, desktops, accessories, etc.)
• Perform asset tagging and ensure all equipment is properly labeled and recorded
• Track and manage the lifecycle of fixed IT assets
• Coordinate asset handover for new joiners and outgoing associates on behalf of IT
• Ensure proper execution and documentation of asset acknowledgement forms.
• Generate BCP as per defined process
• Conduct periodic audits, oversee tagging, and track movement of assets.
  Manage stationery, personal protective equipment, and corporate gifts.

Compliance, Health & Safety:

• Ensure adherence to statutory requirements: Fire Safety
• Facilitate safety drills, firstaid training, and emergency evacuation plans.

Budgeting & Cost Control:

• Prepare the annual admin budget and track actual expenditure, highlighting variances.
• Maintain soft and hard copies of admin-related documents such as agreements, licenses, and contracts.
• Support audits by keeping documentation ready and up to date.

Visitor & Front Desk Management:

• Greet and assist visitors and coordinate meeting room bookings.
• Handle incoming calls and general inquiries.

Record Keeping & MIS:

• Generate weekly/monthly MIS reports on admin KPIs (costs, complaints, resolutions, vendor performance).
• Provide administrative support to the IT department for day-to-day tasks and special projects
• Proficient in Asset Management Tool

Stakeholder Coordination:

• Act as a central point of contact between internal teams (HR, IT, Finance, Security, Management etc.) and external stakeholders.
• Coordinate with department heads to support their administrative needs and ensure seamless service delivery.
• Liaise with facility management, building authorities, and vendors for timely resolution of issues.
• Maintain clear and timely communication with all stakeholders regarding admin-related updates, escalations, and approvals.
• Support cross-functional initiatives and ensure alignment with company policies and processes.

Requirement of Skill sets:

• 3+ years of admin experience, preferably in IT/corporate setup
• Strong English communication (verbal & written)
• Excellent interpersonal & vendor negotiation skills
• Proficient in MS Office, Google Workspace, spreadsheets, and asset tools
• Graduate/Diploma (B.A., B.Com, BBA or equivalent)
• Analytical mindset with MIS reporting skills

Personal Attributes:

• Proactive problemsolver with a customercentric mindset.
• High integrity, confidentiality, and attention to detail.
• Ability to multitask and perform under pressure in a fastpaced environment.

How to Apply:

.

Sundew is an equal opportunity employer.

We encourage candidates of all backgrounds to apply.