Administration Executive

Job Description

Job Title: Executive - Admin Location: Noida Experience Required: 48 Years Industry: Any Industry Job Type: Full-time Reporting To: General Manager Admin Job Summary: We are seeking an experienced and proactive Executive - Admin to support our leadership team and manage a wide range of administrative and travel-related tasks. The ideal candidate will have a strong background in executive support, travel coordination (ticketing, visa, hotel bookings), uniform and vendor management, and advanced Excel skills. Key Responsibilities: Executive & Administrative Support: Manage daily schedules, calendars, and meetings for senior executives. Handle confidential documents and maintain effective filing systems. Liaise with internal departments and external vendors. Travel Management: Coordinate domestic and international travel arrangements including: Flight tickets (booking, rescheduling, cancellations) Hotel accommodations Visa processing Airport transfers and logistics Ensure travel arrangements are cost-effective, efficient, and aligned with company policy. Maintain travel records and reports for expense reconciliation. Uniform & Vendor Coordination: Manage inventory and distribution of employee uniforms. Coordinate with uniform vendors for timely procurement and quality checks. Ensure uniform policies and guidelines are implemented across departments. Data & Excel Management: Maintain and update Excel trackers for travel, expense reports, uniform stock, and administrative activities. Generate MIS reports and dashboards using advanced Excel functions (VLOOKUP, Pivot Tables, Conditional Formatting, etc.). Analyze data to support decision-making and cost optimization. General Office Administration: Coordinate with admin team for event management, meeting room bookings, courier services, etc. Manage office supplies and liaise with facility management as required. Assist in onboarding arrangements for new employees (ID cards, welcome kits, uniform allocation, etc.) Qualifications & Skills: Bachelor’s degree in business administration or related field. 4–8 years of experience in an executive assistant or admin support role. Proven experience in travel coordination, visa processing, hotel bookings , and related administrative duties. Proficient in MS Excel and MS Office Suite. Excellent communication, organizational, and interpersonal skills. Ability to handle multiple tasks, prioritize effectively, and meet deadlines. High level of integrity, discretion, and professionalism. Preferred: Prior experience working in a corporate or multi-national environment. Familiarity with travel management software. Knowledge of basic procurement or vendor management processes.