Admin & Front Office Executive

Job Title:

Admin and Front Office Executive

Company:

Kaveesha Engineers India Private Limited

Location:

Hyderabad

Department:

Administration & Support Services

Position Overview:

Admin and Front Office Executive

Key Responsibilities:

Front Office Management:

• Greet and assist visitors, clients, and vendors in a professional and courteous manner.
• Maintain the reception area, meeting rooms, and ensure a clean, organized, and presentable office environment.
• Coordinate meeting schedules, conference room bookings, and refreshments for internal and external meetings.

Administrative Support:

• Handle office supplies, inventory, and procurement of stationery.
• Maintain attendance records, visitor logs, courier details, and other administrative registers.
• Coordinate with vendors, service providers, and maintenance teams for office upkeep.
• Oversee office repair and maintenance works such as air-conditioners, fans, lights, electrical fittings, furniture, and plumbing, ensuring timely resolution.
• Assist in travel arrangements, hotel bookings, and logistics coordination for staff and management.
• Prepare and maintain documentation related to admin expenses, petty cash, and vendor payments.

HR & Support Functions:

• Support HR activities such as onboarding, ID card issuance, and employee record maintenance.
• Help organize office events, celebrations, and staff engagement programs.
• Coordinate internal communication such as notices, circulars, and memos.

Compliance & Safety:

• Ensure adherence to company policies and procedures related to administration and visitor management.
• Maintain safety standards, coordinate with housekeeping/security for daily operations.

Required Skills & Competencies:

• Excellent communication (verbal and written) and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and maintain confidentiality.
• Positive attitude, professional appearance, and customer service orientation.
• Customer-oriented mindset with a passion for providing exceptional service.

Education & Experience:

• Bachelors degree in any discipline (preferably Business Administration / Commerce).
• 0–2 years of experience in administrative or front-office roles, preferably in a corporate or engineering setup.

Employment Type:

Full-Time / Permanent

Salary Range:

As per company standards and experience.

Why Join Kaveesha Engineers India Pvt. Ltd.?

Kaveesha Engineers