Admin Executive

Job Summary

The Admin Executive at Careerline Academy is responsible for ensuring smooth day-to-day operations of the office, providing administrative support to management, staff, and students, maintaining records, and ensuring an organized, efficient, and welcoming environment.

Key Responsibilities

• Office Management
• Oversee daily front-office operations (reception, student inquiries, phone calls, emails).
• Maintain office supplies and ensure they are well stocked.
• Coordinate office maintenance and repairs.
• Student & Faculty Coordination
• Assist with student admissions, registrations, and record-keeping.
• Support faculty with administrative needs (e.g., scheduling, printing, attendance).
• Handle student inquiries and provide prompt, courteous responses.
• Records & Documentation
• Maintain accurate records of admissions, fees, student data, and communications.
• Prepare and update reports as required by management.
• Ensure proper filing (physical and digital).
• Scheduling & Meetings
• Coordinate meetings and training sessions.
• Maintain calendars for classes, events, and meetings.
• Take minutes during meetings and circulate action points.
• Communication & Coordination
• Liaise with vendors, service providers, and partners as needed.
• Coordinate with other departments for smooth operations.
• Compliance & Policies
• Ensure adherence to company policies and procedures.
• Assist in implementing HR or operational policies at the branch/centre level.
• Financial/Admin Support
• Support basic bookkeeping tasks (petty cash management, fee receipts).
• Coordinate with accounts/finance for fee collections and reporting.
• Other Duties
• Support event coordination (seminars, workshops, student events).
• Any other tasks assigned by the management.

Required Qualifications & Skills

• Bachelor’s degree (preferred in Business Administration or relevant field).
• 1–3 years of experience in administration or office management (preferably in education or service sector).
• Good written and verbal communication skills in English and local language.
• Proficiency in MS Office (Word, Excel, PowerPoint) and basic computer skills.
• Strong organizational skills with attention to detail.
• Ability to multitask and prioritize work effectively.
• Customer-service orientation and a pleasant, professional demeanor.

Desirable Qualities

• Experience working in an educational institution.
• Familiarity with student management systems or CRMs.
• Ability to work independently and as part of a team.

Work Environment

• Office-based role at Careerline Academy’s centre.
• Standard office hours with occasional extended hours during peak periods or events.

Job Types: Full-time, Permanent

Pay: ₹12,000.00 - ₹18,000.00 per month

Benefits:

• Cell phone reimbursement

Ability to commute/relocate:

• Kozhikode, Kerala: Reliably commute or planning to relocate before starting work (Preferred)

Location:

• Kozhikode, Kerala (Preferred)

Work Location: In person