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Admin Executive

3 years

1 - 2 Lacs

Posted:1 day ago| Platform: SimplyHired logo

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Work Mode

On-site

Job Type

Full Time

Job Description

Job Summary

The Admin Executive at Careerline Academy is responsible for ensuring smooth day-to-day operations of the office, providing administrative support to management, staff, and students, maintaining records, and ensuring an organized, efficient, and welcoming environment.

Key Responsibilities

  • Office Management
  • Oversee daily front-office operations (reception, student inquiries, phone calls, emails).
  • Maintain office supplies and ensure they are well stocked.
  • Coordinate office maintenance and repairs.
  • Student & Faculty Coordination
  • Assist with student admissions, registrations, and record-keeping.
  • Support faculty with administrative needs (e.g., scheduling, printing, attendance).
  • Handle student inquiries and provide prompt, courteous responses.
  • Records & Documentation
  • Maintain accurate records of admissions, fees, student data, and communications.
  • Prepare and update reports as required by management.
  • Ensure proper filing (physical and digital).
  • Scheduling & Meetings
  • Coordinate meetings and training sessions.
  • Maintain calendars for classes, events, and meetings.
  • Take minutes during meetings and circulate action points.
  • Communication & Coordination
  • Liaise with vendors, service providers, and partners as needed.
  • Coordinate with other departments for smooth operations.
  • Compliance & Policies
  • Ensure adherence to company policies and procedures.
  • Assist in implementing HR or operational policies at the branch/centre level.
  • Financial/Admin Support
  • Support basic bookkeeping tasks (petty cash management, fee receipts).
  • Coordinate with accounts/finance for fee collections and reporting.
  • Other Duties
  • Support event coordination (seminars, workshops, student events).
  • Any other tasks assigned by the management.

Required Qualifications & Skills

  • Bachelor’s degree (preferred in Business Administration or relevant field).
  • 1–3 years of experience in administration or office management (preferably in education or service sector).
  • Good written and verbal communication skills in English and local language.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and basic computer skills.
  • Strong organizational skills with attention to detail.
  • Ability to multitask and prioritize work effectively.
  • Customer-service orientation and a pleasant, professional demeanor.

Desirable Qualities

  • Experience working in an educational institution.
  • Familiarity with student management systems or CRMs.
  • Ability to work independently and as part of a team.

Work Environment

  • Office-based role at Careerline Academy’s centre.
  • Standard office hours with occasional extended hours during peak periods or events.

Job Types: Full-time, Permanent

Pay: ₹12,000.00 - ₹18,000.00 per month

Benefits:

  • Cell phone reimbursement

Ability to commute/relocate:

  • Kozhikode, Kerala: Reliably commute or planning to relocate before starting work (Preferred)

Location:

  • Kozhikode, Kerala (Preferred)

Work Location: In person

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