Admin (Documentation & Project coordination)

As an Admin (Documentation & Project Coordination) at our company in Thirumudivakkam, Chennai, you will play a vital role in managing project documentation, coordinating projects, and handling office administration tasks. Your proactive nature and attention to detail will be crucial in supporting project teams to meet deadlines and maintain efficiency. Key Responsibilities: - Documentation & Records Management: - Prepare, maintain, and organize project-related documents, reports, and correspondence. - Maintain filing systems for contracts, invoices, and project records. - Ensure timely submission of project documentation to clients and internal departments. - Draft letters, official emails, and other communication material. - Project Coordination: - Assist project managers in planning, scheduling, and monitoring project activities. - Follow up with vendors, clients, and internal teams for project updates. - Track project deadlines and support in preparing progress reports. - Coordinate meetings, prepare minutes of meetings (MoM), and circulate action points. - Office Administration: - Handle routine office administration, including correspondence, visitor management, and basic HR support. - Maintain inventory of office supplies and ensure smooth day-to-day operations. - Support management with travel arrangements, appointments, and calendar coordination. - Assist in preparing presentations, proposals, and reports as required. Qualifications & Skills: - Bachelor's degree (preferred in Administration, Commerce, or related field). - 2-5 years of experience in administration, documentation, or project coordination. - Proficiency in MS Office (Word, Excel, PowerPoint) and basic documentation software. - Strong organizational and multitasking abilities. - Excellent written and verbal communication skills. - Ability to work independently with minimal supervision. - Professional, positive, and team-oriented attitude. In addition to the responsibilities and qualifications outlined above, the role has a gender preference for Female candidates due to specific role requirements. This is a full-time, office-based position with compensation to be discussed during the interview process. Please note that food will be provided as a benefit. Fluency in English is required for this role.,