Admin

We are looking for a detail-oriented and proactive Front Office Executive/Admin to join our team. The ideal candidate will handle office operations, data management, department coordination, and provide essential administrative support to ensure smooth day-to-day functioning of the organisation.

Key Responsibilities:

1. Data & Record Management

• Enter and update employee, vendor, and office-related data in spreadsheets and databases.
• Maintain accurate and well-organised physical and digital files.
• Ensure timely retrieval of records for management use.

2. Office Operations

• Order, stock, and manage office supplies to ensure smooth day-to-day operations.
• Monitor usage of stationery, pantry, and other consumables, avoiding shortages.
• Maintain inward and outward registers and records.
• Ensure cleanliness, safety, and functionality of the office environment.
• Coordinate with facility management for repairs, housekeeping, and maintenance.
• Share daily lunch menu and manage scheduling for the maintenance team.
• Maintain and organise office equipment, ensuring availability and service schedules.
• Prepare and maintain reports for Cab, Courier, Attendance, DG, Stock, Production, MIS, Leave register, and Diesel.

3. Support & Assistance

• Provide administrative support to employees, managers, and departments.
• Handle assigned tasks, track progress, and report to management.
• Manage incoming/outgoing mail, couriers, and official communications.
• Perform additional administrative duties as assigned.

4. Visitor & Customer Handling

• Welcome and assist visitors/clients in a professional manner.
• Respond to inquiries from employees, vendors, and stakeholders.
• Maintain visitor logs and ensure adherence to security protocols.
• Deliver excellent customer service and resolve minor issues effectively.
• Maintain visitor's database

5. Communication & Coordination

• Act as a communication link between management and staff.
• Coordinate with HR, Accounts, Production, Sales, and other departments for smooth workflow.
• Provide support to HR/Management during meetings.

6. Meeting & Event Support

• Assist in organising internal meetings, training sessions, and office events.
• Arrange meeting rooms, equipment, and refreshments.

7. Food & Facility Assistance

• Coordinate daily food count and communicate with canteen/vendors to minimise wastage.
• Support pantry and facility-related requirements.

Requirements:

Bachelor’s Degree (B.Com / Any Graduate).

1 + above years of experience as an Administration

Strong organisational and multitasking skills.

Good communication in Tamil & English (verbal and written).

Proficiency in MS Office (Word, Excel, PowerPoint).

Key Skills:

• Administration & Office Management
• Data Handling & Reporting
• Coordination & Communication
• Customer Service
• Problem Solving & Multitasking

Interested candidates may contact:

Mobile: 9043455663

Email: [email protected]

Job Types: Full-time, Permanent

Pay: From ₹12,000.00 per month

Benefits:

• Cell phone reimbursement
• Food provided
• Health insurance
• Provident Fund

Education:

• Bachelor's (Preferred)

Experience:

• administration: 1 year (Required)

Work Location: In person