Admin Assistant

Position: Admin – Documentation & Project Coordination

Location: Thirumudivakkam, Chennai

Department: Administration / Projects

Reporting To: Project Manager / Management

Role Overview

We are looking for a proactive and detail-oriented Admin (Lady) to manage project documentation, assist in project coordination, and handle day-to-day office administration. The ideal candidate should have excellent organizational skills, good communication abilities, and the capability to support project teams in achieving deadlines and efficiency.

Key Responsibilities

Documentation & Records Management

• Prepare, maintain, and organize project-related documents, reports, and correspondence.
• Maintain filing systems (both digital and physical) for contracts, invoices, and project records.
• Ensure timely submission of project documentation to clients and internal departments.
• Draft letters, official emails, and other communication material.

Project Coordination

• Assist project managers in planning, scheduling, and monitoring project activities.
• Follow up with vendors, clients, and internal teams for project updates.
• Track project deadlines and support in preparing progress reports.
• Coordinate meetings, prepare minutes of meetings (MoM), and circulate action points.

Office Administration

• Handle routine office administration, including correspondence, visitor management, and basic HR support.
• Maintain inventory of office supplies and ensure smooth day-to-day operations.
• Support management with travel arrangements, appointments, and calendar coordination.
• Assist in preparing presentations, proposals, and reports as required.

Qualifications & Skills

• Bachelor’s degree (preferred in Administration, Commerce, or related field).
• 2–5 years of experience in administration, documentation, or project coordination.
• Proficiency in MS Office (Word, Excel, PowerPoint) and basic documentation software.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Professional, positive, and team-oriented attitude.

Other Details

• Gender Preference: Female (as per role requirement).
• Work Type: Full-time, Office-based.
• Compensation: will be discussed

Job Type: Full-time

Pay: ₹16,000.00 - ₹19,000.00 per month

Benefits:

• Food provided

Language:

• English (Required)