Accounts Receivable Executive

Key Responsibilities

1. Billing & Invoicing

• Prepare, verify, and issue accurate customer invoices based on live services, contract terms, and pricing agreements.
• Ensure precision in service/module-level billing across primary, secondary, and inbound/outbound logistics.
• Upload invoices on customer-specific portals and follow defined invoicing timelines (monthly, quarterly, etc.).
• Maintain structured invoice formats (Central / Branch / Plant / Business Type-wise).
• Incorporate penalties, SLA-based deductions, discounts, and pro-rata adjustments as per agreements.
• Track unbilled revenue and coordinate with internal teams for timely resolution.
  

2. Reconciliation & Validation

• Perform customer payment reconciliation and clear on-account/unapplied entries.
• Conduct trip-level, shipment-level, bank, TDS, and client ledger reconciliations.
• Validate shipment data, trip closures, and billing triggers by coordinating with operations, sales, and finance teams.
• Support periodic reconciliations and audit requirements with proper documentation.
  

3. Accounts Receivable Management

• Maintain receivable ageing reports and monitor DSO.
• Track open AR items and ensure timely closures by collaborating with internal and external stakeholders.
• Manage TDS reconciliation, Form 16A collection, and mismatch resolution.
  

4. Reporting & Documentation

• Prepare daily/weekly/monthly AR MIS and billing summaries with actionable insights.
• Maintain accurate documentation for audits, customer escalations, and financial processes.
• Ensure adherence to SLA, TAT, compliance, and internal control standards.

Skills & Requirements

• 2-3 years of experience in Accounts Receivable or similar finance roles.
• Strong proficiency in Advanced Excel (VLOOKUP, SUMIF, Pivot Tables, etc.).
• Working knowledge of Zoho, Tally, or similar accounting platforms preferred.
• Strong communication and coordination skills.
• High attention to detail with a disciplined and ownership-driven approach.
• Understanding of TDS, ledgers, and basic accounting principles.