Accounts Executive

Position Overview:

We are seeking a highly motivated and detail-oriented Accounts Executive to manage and oversee the day-to-day operations of accounts receivable functions. The successful candidate will be responsible for generating and sending invoices, tracking payments, following up on outstanding payments, performing reconciliations, and maintaining accurate records in the general ledger.

Key Responsibilities:

Accounts Receivable Management:

Ensure timely and accurate generation of customer invoices.

Maintain an organized and up-to-date accounts receivable ledger.

Monitor aging reports and follow up with customers on overdue invoices.

Resolve discrepancies or issues regarding invoices and payments.

Invoice Preparation and Management:

Prepare and issue accurate invoices based on customer contracts and agreements.

Ensure proper documentation and record-keeping of invoices in the system.

Payment Follow-Up:

Proactively follow up with customers on outstanding payments to ensure timely collection.

Communicate with clients to address payment issues, disputes, or concerns.

Collaborate with the sales team or customer service to resolve billing issues effectively.

Reconciliation:

Reconcile accounts receivable transactions to ensure accuracy and completeness.

Perform monthly and quarterly reconciliations of AR balances.

Ensure proper matching of payments received to customer invoices.

Ledger Management:

Ensure accurate and timely posting of payments in the general ledger.

Monitor the ledger for discrepancies or missing transactions.

Support the month-end and year-end closing processes.

Reporting:

Assist in preparing regular accounts receivable reports, including aging, cash receipts, and payment histories.

Provide analysis on accounts receivable trends and provide recommendations for improving cash flow management.

Qualifications:

Bachelor s degree in Accounting, Finance, or a related field.

2+ years of experience in accounts receivable, billing, or finance.

Strong understanding of accounting principles, invoicing, and reconciliation processes.

Proficient in accounting software (e.g., QuickBooks, SAP) and Microsoft Excel.

Excellent communication and organizational skills.

Detail-oriented with the ability to manage multiple tasks and deadlines effectively.

Ability to work independently and collaboratively in a team-oriented environment.

Preferred Skills:

Experience in handling complex accounts or large volumes of transactions.

Familiarity with financial reporting and ledger management.