Accounts Executive

Role & responsibilities

Issuance of Purchase Orders:

• Prepare and issue purchase orders (POs) in accordance with business requirements and vendor agreements.
• Ensure that all details on POs are accurate, including quantities, prices, terms, and delivery dates.
• Coordinate with internal teams and vendors to ensure timely processing and delivery of goods and services.

Invoice Raising:

• Prepare and issue invoices to clients in a timely manner, ensuring all necessary details are included (e.g., PO number, correct GST rates, and payment terms).
• Monitor and follow up on outstanding invoices to ensure timely collections.
• Reconcile sales and purchase invoices to ensure accuracy in financial records.

Online Payments:

• Process online payments to vendors, suppliers, and service providers.
• Ensure all payment transactions are processed in compliance with the companys financial policies.
• Maintain records of payments and ensure that payments are made within the agreed-upon terms.

GST Return Preparation and Filing:

• Prepare and file monthly, quarterly, and annual GST returns (GSTR-1, GSTR-3B, etc.).
• Ensure accurate reporting of sales, purchases, and tax liabilities in compliance with GST laws.
• Reconcile GST data from invoices and payment records to ensure correct filings.
• Handle GST-related queries and correspondence with tax authorities as needed.

TDS Return Preparation and Filing:

• Calculate, deduct, and deposit TDS (Tax Deducted at Source) in accordance with statutory requirements.
• Prepare and file quarterly TDS returns (Form 24Q/26Q, etc.).
• Generate and issue TDS certificates (Form 16/16A) to vendors and employees.
• Ensure timely and accurate compliance with TDS provisions and coordinate with tax authorities for any clarifications.

Financial Recordkeeping:

• Maintain and update accounting records for purchases, payments, sales, and other financial transactions.
• Ensure that all financial records are organized and accessible for internal audits and tax filing purposes.

Tax and Compliance Support:

• Assist in tax-related queries and ensure that all tax payments, including TDS and GST, are made on time.
• Assist in the preparation of documents and reports for internal audits, statutory audits, and tax assessments.
• Ensure compliance with applicable financial regulations and standards.

Preferred candidate profile's

• Bachelors degree in Accounting, Finance, or a related field.
• Certification in GST or TDS compliance is a plus.
• Minimum of 3 years of experience in finance and accounts, specifically in handling purchase orders, invoicing, GST returns, and TDS.
• Proficient in Tally and Microsoft Excel.
• Strong knowledge of GST laws, TDS provisions, and tax filing procedures.
• Familiarity with online payment systems and banking platforms.
• Detail-oriented with strong analytical and problem-solving skills.
• Good communication skills and the ability to coordinate with internal teams and external vendors.
• Ability to work under pressure and meet deadlines.