Accounting Clerk

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We are seeking a detail-oriented Accounts Payable Invoice Processor to manage our company's billing operations. The AP Invoice Processor's responsibilities include validating invoice details, ensuring timely payments, and addressing discrepancies and queries related to invoices. The ideal candidate has a solid understanding of billing procedures, excellent numerical skills, and an ability to maintain strict attention to detail.

Primary Responsibilities:

• Review and validate invoices: Ensure invoices match purchase orders, contracts, and goods or services received
• Data entry: Enter invoices into the accounting system and maintain accurate digital and physical records of all transactions
• Reconciliation: Verify entries and compare system reports to balances
• Communication: Resolve invoice discrepancies or issues with suppliers or internal departments
• Payment processing: Prepare and process payments for approved invoices
• Compliance: Ensure all invoices are paid on time and comply with company policies and applicable laws
• Month-end closing: Assist with month-end closing and provide supporting documentation for audits
• Documentation: Maintain vendor files and provide supporting documentation for audits
• Continuous improvement: Stay updated on new laws and regulations related to financial and tax requirements
• Timely and accurately processing documents for payment
• Validate documents to ensure no leakage in invoice identification
• Ensuring that documentation received is in accordance with legal requirements
• Reconcile supplier statement to ensure and address invoices with discrepancies
• Providing answers to supplier's queries in timely and efficient manner
• Supporting knowledge transfer among Team members, delivering trainings
• Follow up - be skeptical and identify any missing information/approval and follow up/proceed accordingly
• Comply with the terms and conditions of the employment contract, company policies and procedures, and any and all directives (such as, but not limited to, transfer and/or re-assignment to different work locations, change in teams and/or work shifts, policies in regard to flexibility of work benefits and/or work environment, alternative work arrangements, and other decisions that may arise due to the changing business environment). The Company may adopt, vary or rescind these policies and directives in its absolute discretion and without any limitation (implied or otherwise) on its ability to do so

Required Qualifications:

• Proven working experience as an Invoice Processor or in a similar role
• Solid understanding of billing procedures and numerical skills
• Proficiency in MS Office, data entry, and administrative skills
• Proven excellent attention to detail and organizational skills
• Demonstrated ability to maintain confidentiality of organizational information
• Proven innovative problem solving and confident decision-making skills
• Proven attention to detail, analytically minded
• Proven excellent time and workflow management
• Proven excellent verbal, written, and interpersonal communication skills

Preferred Qualification:

• Proficient in MS Excel, Macros, Power BI, VB