Account Manager

Role & responsibilities

BOOKS OF ACCOUNTS & BALANCE SHEET FINALIZATION

• Ensure accurate and complete maintenance of books of accounts for all entities (including Directors and HUF books where applicable) as per accepted accounting principles and company policies.
• Own and manage the monthend and yearend closing calendar, including accruals, provisions, depreciation, intercompany reconciliations and cutoff procedures for revenue and expenses.
• Lead preparation and review of trial balance, ledgers and all Balance Sheet and Profit & Loss schedules, ensuring correctness, supporting documentation and explanations for major variances.
• Coordinate and finalize the annual financial statements (Balance Sheet, Profit & Loss, Cash Flow, Notes/Schedules) in consultation with Management and Statutory Auditors.
• Ensure periodic general ledger scrutiny and reconciliation of all Balance Sheet accounts (banks, debtors, creditors, advances, fixed assets, loans, statutory dues, etc.) on at least a monthly basis.

TAXATION & STATUTORY COMPLIANCE

• Ensure accurate computation, payment and accounting of all Direct and Indirect Taxes (Income Tax, TDS, GST and other applicable taxes), including advance tax and periodic returns.
• Ensure timely filing of all statutory returns (Income Tax, TDS, GST and any other applicable returns) and proper reconciliation of tax ledgers with returns and challans.
• Coordinate with tax advisors/consultants for tax planning, resolving notices/queries and keeping updated on latest changes in tax laws and their impact on the company.
• Ensure tax audits and related reports/returns are completed accurately and within prescribed timelines, and that all refunds are followed up and realized.

AUDIT, CONTROLS & RISK MANAGEMENT

• Develop, implement and monitor internal auditing processes and control checks for all key areas such as payments, receipts, inventory, fixed assets, payroll and statutory dues.
• Lead internal and statutory audits: planning, coordinating data requirements, responding to queries, providing reconciliations and ensuring audit closure with nil or minimal qualifications.
• Identify gaps and risks in financial processes, recommend improvements and ensure implementation of correct and preventive actions.

OPERATIONS, DIGITAL ACCOUNTING & AUTOMATION

• Supervise daytoday accounting operations executed by the team: Sales, Purchase, Cash, Bank, Expenses, Journal entries, payrollrelated entries, contractor/vendor bills and employee claims.
• Ensure optimal use of Tally Prime (latest version) for accounting, taxation, configuration and module settings, including bulk import of vouchers from Excel, automated postings and statutory modules.
• Ensure all supporting documents (sales invoices, purchase bills, contracts, agreements etc.) are scanned, digitally renamed and attached in Tally Prime / DMS with proper indexing for easy retrieval and audit compliance.
• Ensure all bank reconciliations are completed as per defined periodicity and that unreconciled items are tracked and resolved promptly.

RECEIVABLES, PAYABLES & RECONCILIATIONS

• Oversee periodic review of Accounts Receivable; identify overdue and problem accounts and escalate to Management; coordinate with relevant teams for followup and recovery.
• Ensure all vendor, contractor and service provider accounts are reconciled periodically, including monthly/annual coordination with QSD, Operations and HR for release of holds and final settlements.
• Ensure adequate provisioning for expenses incurred but not billed and for doubtful debts/advances in consultation with Management and auditors.

STAKEHOLDER COORDINATION & REPORTING

• Liaise with banks, government authorities, consultants and auditors on all Accountsrelated matters, ensuring professional representation of the company.
• Provide timely and accurate MIS/MMR and other management reports (daily/weekly/monthly/annual) as per defined calendar, including key financial indicators, variances and analysis.
• Ensure productive working relationships and effective coordination with QSD, Operations, HR, Admin, IT and other internal departments.

TECHNOLOGY, PROCESS IMPROVEMENT & INNOVATION

• Continuously improve accounting processes and systems to enhance efficiency, accuracy and control, including better use of Tally Prime, Excel, AI tools, automations and integrations.
• Drive standardization and automation of recurring tasks (imports, reconciliations, reports, documentation) to minimize manual effort and errors.
• Evaluate and support implementation of new tools and technologies for accounting, reporting and document management as directed by Management.
• Perform any other work assigned by the Management from time to time as per organizational priority

PEOPLE MANAGEMENT (AS HOD)

• Act as functional head of the Accounts team; plan manpower, define roles and ensure optimum allocation of responsibilities across Executives, Sr. Executives and Assistant Managers.
• Participate in recruitment, selection and onboarding of Accounts staff; ensure they are trained on systems, processes, statutory requirements and internal policies.
• Set clear goals, review performance periodically, provide continuous feedback and complete performance evaluations as per HR framework.
• Coach and mentor team members to improve technical knowledge (accounting, taxation, Tally Prime) and soft skills (communication, coordination, time management).

Preferred candidate profile

• Accounting principles & Laws; Companies Act (relevant to accounting); strong domain knowledge of Accounts & Finance; broad understanding of Direct & Indirect Taxes (Income Tax, TDS, GST etc.).
• Result orientation, quality orientation, client centricity, ability to deal with ambiguities/chaos/conflicts, strong ownership of balance sheet and financial statement finalization
• Process orientation, continuous improvement mindset, ability to work under pressure during month end/year end and audits.