Account Executive

Job Summary

Company is looking for a detail-oriented and proactive Junior Account Executive with practical experience in GST, TDS, billing, invoicing, and vendor coordination. The candidate should be capable of independently managing daily accounting and administrative tasks, ensuring statutory compliance, and supporting smooth business operations.

Billing, Invoicing & Purchase Orders

• Prepare and manage sales and purchase invoices accurately and on time
• Create and issue Purchase Orders (POs) to suppliers and track their status
• Prepare and send quotations to customers as required
• Coordinate with suppliers for order confirmations, delivery timelines, and billing
• Coordinate with customers and vendors for invoice follow-ups, payment confirmations, and dispute resolution
• Maintain proper documentation of all bills, quotations, POs, ledgers, and vouchers

GST, TDS & Statutory Compliance

• Handle GST filing GSTR-1, GSTR-3B, reconciliation, and input credit management
• Process and deduct TDS as applicable; file quarterly TDS returns
• Coordinate with CA or external consultants for audit and tax matters
• Support management with monthly reporting and compliance updates

Accounts Receivable, Payable & Reconciliation

• Monitor and manage accounts receivable and payable
• Conduct bank reconciliations and vendor/customer reconciliations
• Handle office petty cash maintain petty cash register, process reimbursements, and submit periodic reports

Insurance Coordination

• Coordinate with insurance agencies for timely renewal of insurance policies
• Track and follow up on insurance claims from initiation to settlement
• Ensure timely premium payments and maintain updated insurance records
• Liaise between internal teams and insurance providers for documentation and query resolution

Stock Reconciliation & Material Planning

• Perform periodic stock reconciliation to match physical stock with system records
• Assist in material planning to ensure timely availability of inventory
• Coordinate with warehouse or operations team for stock movement and updates
• Maintain inventory-related accounting records and flag discrepancies for resolution

General & Administrative Support

• Maintain and update accurate records in Tally ERP and MS Excel
• Assist in the preparation of MIS reports and financial summaries for management
• Ensure timely filing of all statutory dues (GST, TDS, PF, ESIC, etc.)
• Support in year-end audit preparation and documentation
• Undertake any other accounts or administrative responsibilities assigned by the management

Education & Experience

• B.Com or equivalent degree in Accounting or Finance
• 23 years of relevant accounting or finance experience
• Prior experience in a trading, manufacturing, or technology company preferred

Technical Skills

• Proficiency in Tally ERP / Tally Prime
• Comfortable with MS Excel (VLOOKUP, pivot tables, basic formulas)
• Hands-on experience with GST portal and TDS filing
• Familiarity with PO, invoice, and quotation processes

Soft Skills

• Strong attention to detail and accuracy
• Good communication skills for vendor and customer coordination
• Ability to handle multiple tasks and meet deadlines
• Honest, responsible, and trustworthy especially for petty cash handling
• Willingness to learn and grow within the organization