Virtual Assistant

Job Title:
Virtual Wedding Project Assistant (Client & Event Coordination)

Location: Remote
Work Schedule: 5 days/week, 12 PM – 9 PM Singapore time.
Positions: 2 candidates will be hired on trial; 1 will be shortlisted for long-term after 1 month based on performance.

Responsibilities

• Communicate with clients to understand requirements, updates, and expectations.
• Coordinate between clients, the sales team, and project leaders to ensure smooth event delivery.
• Plan wedding schedules (ceremonies, receptions, and related functions).
• Research new ideas and inspirations to improve event experiences.
• Communicate with vendors and partners to align deliverables.
• Track and follow up on tasks, ensuring no deadlines are missed.
• Prepare weekly progress reports and updates for management.

Key Performance Indicators (KPIs)

• Client Communication:
• 100% of client requests acknowledged within 24 hours.
• Positive feedback rating ≥ 90%.
• Project Coordination:
• All assigned tasks updated daily in CRM/project tools.
• Zero missed event milestones.
• Vendor & Team Coordination:
• All vendor commitments confirmed and followed up until delivery.
• No communication gaps between client and internal team.
• Proactivity:
• Minimum 3 improvement ideas or recommendations each month.
• Consistent weekly reports submitted without delay.

Requirements

• 2+ years’ experience in event planning, coordination, or virtual assistance.
• Strong English communication (written & spoken). Tamil or Hindi a plus.
• Skilled in project management tools such as Zoho Projects, Trello, or Monday.com.
• Highly organized, detail-oriented, and proactive in problem solving.
• Ability to manage multiple clients and tasks simultaneously.

Compensation

• Salary: ₹28,000 – ₹40,000 INR/month (≈ SGD $450 – $640).
• Performance-based bonus opportunities.
• 1-month trial with 2 candidates; only 1 will be confirmed for long-term.

Job Type: Full-time

Pay: ₹25,000.00 - ₹40,000.00 per month