Virtual Assistant (Admin & Client Coordination)

Job Description

Job Title: Virtual Assistant (Admin & Client Coordination) Company: Safebooks Global Location: Ahmedabad Type: Full-Time (5pm to 2am) About Safebooks Global Safebooks Global is a US-focused accounting outsourcing firm that supports CPAs, EAs, and accounting firms with bookkeeping, payroll, and tax support services. We help clients streamline their operations by providing reliable offshore support. Role Summary We are seeking a detail-oriented and proactive Virtual Assistant to handle day-to-day admin tasks and assist in client communication. This role will be key in supporting our US-based clients by ensuring smooth scheduling, follow-ups, and email management. Key Responsibilities Send professional emails and follow-ups to US clients and prospects. Call clients to set up appointments, meetings, and follow-ups (during US business hours). Manage calendar scheduling for the sales and client service teams. Maintain CRM and ensure client details and communication logs are updated. Assist in preparing client-facing documents and reports. Support basic data entry, document formatting, and administrative tasks. Communicate effectively with US-based clients in clear, professional English. Requirements 1–2 years of experience as a Virtual Assistant, Admin Assistant, or similar role. Excellent written and verbal English communication skills. Comfortable making outbound calls to US clients. Familiarity with tools like Gmail, Google Calendar, Zoom, and CRM systems. Organized, detail-oriented, and able to manage multiple tasks efficiently. Availability to work during US business hours (EST or CST preferred). Nice to Have Prior experience working with US clients. Knowledge of accounting or finance industry terminology (bonus). Familiarity with tools like Slack, ClickUp, or Trello. What We Offer Competitive salary. Exposure to global clients and professional growth opportunities. Supportive and collaborative team environment. To Apply: Send your resume and a short cover letter to [email protected] and [email protected] Subject: Virtual Assistant Application – [Your Name] Job Type: Full-time Pay: ₹15,000.00 - ₹25,000.00 per month Benefits: Food provided Schedule: Monday to Friday Night shift Application Question(s): Do you have exp as Virtual Assistant (Client Support & Admin) ? Location: Satellite, Ahmedabad, Gujarat (Required) Shift availability: Night Shift (Required) Work Location: In person