Vetting Officer

Company Description

Who are V As a global leader in ship management and marine services, we add value to a vessels operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

Role Description

Promoting A Strong, Pro-Active Safety Culture

Ensure the Companys Safety Culture is promoted and maintained to the highest possible standards, in all locations, through;

Active engagement with all employees on HSSEQ- and Vetting related issues

Participate in & provide input to HSSEQ- and Vetting related meetings and inspections

Actively promote the application of all Company Control of Work processes and safe working practices

Implementing and promoting V.Groups Key Behaviours of Great Safety Leaders (accompanying this JD)

Vetting Support

Coordinate interface between BU Cluster and Group management on Vetting issues

Processing of vessel information and accurate entry of same into the office systems / External Platform (OCIMF / Q88)

Provide support to the BU Cluster with the monitoring and administration of the performance management data systems and oversight (i.e. ShipSure 2 data / systems, Oil Major Dashboard, PSC performance, inspection / audit trackers etc.)

Provide support to the BU Cluster with maintaining OCIMF PSC & Incident repository database.

Provide support to the BU Cluster and Fleet cell in updating HVPQ & Q88 and review the static details in HVPQ & Q88.

Provide support to the BU Cluster and Fleet cell in updating vessel certificates / Photographs in OCIMF / SIRE system

Vetting Analysis & Reporting of Performance Data

Provide support to the BU Cluster Vetting Manager on;

BU Cluster performance data is proactively analysed and utilised to inform effective, data-driven decisions to enhance performance

Identify trends within local performance and implement effective measures to correct or enhance as necessary

Update Monthly Vetting Bulletin & PSC Statistics (including quarterly high-risk observations & repeated observations)

Where required, ensure data submitted to Clients is effectively collated & submitted on time, to accurately reflect relevant performance criteria

Compliance & Certification

Support BU Cluster Vetting Manager of compliance with Vetting-related legislative, operational, client-driven, and internal standards, to ensure;

Customer relations and satisfaction are continually maintained to ensure flawless service delivery

timely completion of all required audits and inspections, and the retention of associated certification/licenses

minimal potential legislative, operational, and administrative non-conformity

Follow up closely with respective Cluster Vetting Managers on all Vetting findings & actions are managed & effectively closed out within agreed timeframes

Development & Evolution

Assist on identify opportunities for growth & development of the Vetting function, to ensure capabilities and means of delivery are continually improved

Where required, assist in specific projects such as;

omanagement & maintenance of Vetting-related ShipSure processes, and ShipSure BI analytics and insight

oproviding function-specific input to internal development projects

odevelopment and implementation of Vetting initiatives

KPIs

Group and BU Cluster performance against published HSSEQ KPIs and metrics

Group and BU Cluster performance against industry assurance programs (e.g., TMSA, OVMSA etc.)

Group and BU performance against industry accreditation programs (e.g., ISM, ISPS etc.)

Group and BU performance against industry inspection programs (e.g., PSC)

Qualifications

Recognised qualification in relevant field

Strong, clear communication and administrative skills

Computer literate

Experience working knowledge of Microsoft applications

Methodical approach to work, organisational planning skills

Significant experience in engaging and collaborating with multinational / multicultural teams