5 Vendor Coordinator Jobs

Reports To: Senior Vendor Coordinator / Vendor Manager Position Summary: We are looking for a proactive, detail-oriented, and communicative Vendor Coordinator to support our Vendor Management Department in building and managing a strong global network of linguists and language professionals. This role is crucial for ensuring that qualified, cost-effective, and timely language resources are always available to meet project and client demands. As an LSP offering services like translation, subtitling, dubbing, transcription, MTPE, linguistic staffing, and AI/ML data services across 250+ languages, our success depends on the consistent quality and availability of language professionals. The Vendor Coordinator will play a central role in sourcing, onboarding, and managing linguists while collaborating closely with project and account management teams. You will be expected to maintain the ERP database, manage relationships with freelancers, track sourcing KPIs, and handle escalations or negotiation requirements with maturity and attention to detail. Key Responsibilities: 1. Resource Sourcing & Linguist Pool Expansion Identify suitable language experts (translators, subtitlers, voice artists, annotators, etc.) using multiple sourcing channels including portals, forums, referrals, events, and LinkedIn. Build targeted outreach plans based on project needs (e.g., rare language pairs, niche domains, urgent timelines). Ensure each sourced linguist meets basic vetting criteria: qualifications, experience, tools used, and pricing range. 2. Vendor Onboarding & Compliance Coordinate the complete onboarding process, including document collection (NDA, CV, ID, rate card), vendor code creation, and compliance with ERP input standards. Validate work samples or assessments in coordination with QA. Ensure all active linguists are contractually compliant and information is regularly updated. 3. Rate Negotiation & Margin Support Engage in rate discussions with vendors to bring pricing within approved budget bands while maintaining resource quality. Document negotiation history and approvals properly for audit and transparency. Maintain accurate and updated linguist profiles, tags (languages, domain expertise, services), and status in the ERP. Audit vendor records periodically and ensure data hygiene (no duplicates, outdated info, or unverified details). 5. Project Resource Coordination Respond to resource requests from project/account managers within SLA. Suggest suitable vendors based on cost, quality, and availability. Track acceptance, rejections, feedback, and performance of assigned vendors. 6. Query & Escalation Handling Act as the point of contact for vendor inquiries, clarifications, and support requests. Manage complaints, disputes, or dissatisfaction tactfully and escalate to the senior team when needed. 7. Reporting & Process Improvement Share weekly/monthly reports on sourcing status, pool size by service, and TATs. Suggest improvements in sourcing processes, documentation templates, and tools based on your learning and vendor feedback. Ideal Candidate Profile: Bachelor s degree in English, Linguistics, Business Administration, Mass Communication, HR, or related disciplines. 1 2 years of experience in vendor coordination, recruitment, project coordination, or HR (preferably in localization, IT, or BPO sectors). Skills: Excellent verbal and written communication skills in English Familiarity with freelance contracts, cost analysis, and rate negotiation Good knowledge of Google Sheets/MS Excel, and database/CRM handling Ability to multitask and stay organized in a high-volume, deadline-driven setting Basic knowledge of CAT tools, localization workflows, or ERP systems is a plus Key Skills: Thank you for apply. we will get back to you soon.

About HCP Wellness: HCP Wellness Private Limited is a leading private label manufacturer of high-quality skin care, cosmetics, and oral care products. We focus on innovation, excellence, and customer satisfaction. At HCP Wellness, we believe in nurturing young talent, promoting ownership, and maintaining a culture built on discipline, teamwork, and continuous improvement. Job Summary: We are seeking fresh BBA graduates for Vendor Coordinator and Client Coordinator roles who are enthusiastic, detail-oriented, and eager to kickstart their career in the dynamic world of cosmetics and wellness manufacturing. You will play a vital role in managing vendor relations, client communications, and ensuring smooth coordination between internal departments and external stakeholders. Key Responsibilities: Vendor Coordinator Coordinate with vendors to ensure timely supply of materials. Assist in vendor onboarding, document collection, and data management. Monitor purchase orders, delivery timelines, and quality issues. Maintain communication logs and update procurement records. Client Coordinator Act as the point of contact for clients and ensure timely responses. Schedule meetings and follow-ups with clients and internal teams. Handle queries, complaints, and feedback in a professional manner. Assist in managing project timelines, samples, and documentation. Required Qualifications: Bachelor of Business Administration (BBA) Fresher Strong communication skills (written and verbal) Proficiency in MS Office (Excel, Word, Outlook) Good organizational and time management abilities Basic understanding of supply chain or client servicing (preferred) Preferred Skills: Strong interpersonal skills and a proactive attitude Problem-solving and negotiation abilities Ability to work collaboratively across departments Willingness to learn and grow in a fast-paced environment What We Offer: A structured onboarding and training program Exposure to real-time operations in the personal care industry Career growth opportunities in vendor management, client servicing, or operations A dynamic and supportive workplace that values ownership and innovation Apply Now WhatsApp Apply Now WhatsApp Job Location : Sindhu Bhavan, Ahmedabad On Call Assistance: HCP HR Talent Acquisition +91 7600217962 +91 9998962424 +91 9376552424 Email hr@hcpwellness.in career@hcpwellness.in info@hcpwellness.in Job Type: Full-time Perks: Team Outings Cafeteria Soft Skill Training Job Training Health Insurance Office cab/shuttle

About Us: HCP Wellness Private Limited is a leading private label manufacturer in the skincare, cosmetics, and oral care segments. We are committed to quality, innovation, and ethical business practices. Join a company where your ideas matter, your work is valued, and your growth is supported. Job Overview: We are seeking dynamic and driven BBA graduates for multiple roles including Vendor Coordinator, Operation Specialist, and Project Coordinator. This is an exciting opportunity for freshers or candidates with up to 2 years of experience who are eager to start a career in the manufacturing and FMCG industry. Key Responsibilities: Vendor Coordinator Manage vendor communication, onboarding, and documentation Assist in sourcing, purchase order follow-ups, and vendor evaluation Ensure timely supply chain coordination and material delivery tracking Operation Specialist Support daily manufacturing and packaging operations Monitor inventory levels, production schedules, and reporting Assist in coordinating between departments for smooth workflow Project Coordinator Coordinate new product development and private label projects Track timelines, documentation, and interdepartmental approvals Communicate with clients and internal teams for project execution Qualifications: Bachelor s degree in Business Administration (BBA) Required Freshers or up to 2 years of relevant experience Strong communication and interpersonal skills Proficiency in MS Office (Excel, Word, PowerPoint) Basic understanding of supply chain and operations is a plus Preferred Skills: Hard Skills: Data analysis and reporting Documentation & vendor coordination Time management and project tracking tools Soft Skills: Team collaboration Proactive problem-solving Attention to detail Adaptability and eagerness to learn What We Offer: Supportive and growth-oriented environment Training and development opportunities Exposure to FMCG manufacturing and global clients Performance-based growth and incentives Apply Now WhatsApp Apply Now WhatsApp Job Location : Sindhu Bhavan, Ahmedabad On Call Assistance: HCP HR Talent Acquisition +91 7600217962 +91 9998962424 +91 9376552424 Email hr@hcpwellness.in career@hcpwellness.in info@hcpwellness.in Job Type: Full-time Perks: Team Outings Cafeteria Soft Skill Training Job Training Health Insurance Office cab/shuttle

Macgence is a leading AI training data company at the forefront of providing exceptional human-in-the-loop solutions to make AI better. We specialize in offering fully managed AI/ML data solutions, catering to the evolving needs of businesses across industries. With a strong commitment to responsibility and sincerity, we have established ourselves as a trusted partner for organizations seeking advanced automation solutions. Fueled by our human expertise, our team has executed projects enabling cutting-edge technology that has revolutionized automation in many sectors. We do this by harnessing the power of human-generated AI and ML thus facilitating seamless global business automation and enhancing efficiency and productivity. At Macgence , we are committed to providing our customers with high-quality, timely solutions that address their specific needs and challenges. We understand the crucial role of accurate, reliable human-generated data in driving AI and ML systems. As a result, we leverage our expertise to curate high-quality ~ 95%+ accuracy datasets. These datasets fuel innovation and deliver tangible results. Partnering with Macgence means gaining a trusted ally in your journey towards leveraging the power of AI and ML. We are dedicated to empowering businesses, optimizing processes, and driving growth through our innovative data solutions. Job Summary: We are seeking an experienced and driven Vendor Coordinator (AI/ML Training Data) to oversee and manage our global network of vendors, data partners, freelancers, and suppliers. You will play a key role in sourcing, onboarding, negotiating, and managing third-party vendors who support our data collection, annotation, and localization projects. The ideal candidate is process-driven, has strong negotiation skills, and thrives in a fast-paced, evolving environment. Key Responsibilities: Identify, source, and evaluate potential vendors for for Vendor Coordinator (AI/ML Training Data) including: An updated CV highlighting relevant experience. A brief cover letter explaining your interest and skills. Applications are reviewed on a rolling basis. Join Macgence and contribute to groundbreaking AI projects with your annotation expertise! For more inquiry: https: / / www.linkedin.com / company / macgence / Job Category: operations Job Type: Full Time Job Location: noida

Position Title: Vendor Coordinator Location: Maharashtra, India Job Profile: FLSA Status: ( Americas Only ) Department: Service Delivery About GTT: GTT provides secure global connectivity, improving network performance and agility for your people, places, applications, and clouds. We operate a global Tier 1 internet network and provide a comprehensive suite of cloud networking and managed solutions that utilize advanced software-defined networking and security technologies. We serve thousands of businesses with a portfolio that includes SD-WAN and other WAN services, internet, security, and voice services. Our customers benefit from a customer-first service experience underpinned by our commitment to operational excellence. For more information on GTT, please visit www.gtt.net . Role Summary: The Vendor Coordinator role sits within the Service Delivery team. This team is composed of skilled individuals responsible for a range of disciplines, which include task allocation and coordination of work activities, service delivery and follow-up of delivery progress. Efficient and timely coordination of Vendor delivery is vital to ensure GTT s customers receive the highest quality of service delivery. Job Scope/Supervision: The Vendor coordinator will place orders with our vendor for circuits then track each order through completion, keeping all stakeholders updated on the progress. Key interface points are the vendors, the Project Managers, Service Delivery Coordinators, Engineers and Management teams. The Vendor Coordinator reports to the Manager of Vendor Coordinators. Duties and Responsibilities: Responsible for all deliveries assigned to him/her. Manage third party resources ensuing that the customer s orders are delivered on time and to the specified quantity and technical requirements. Communicate regularly with internal stakeholders to ensure accurate understanding of delivery process is available and being communicated to customers during the entire delivery life cycle. Direct planning of vendor installations with customer site contacts. Ensure vendor handover documentation is provided and accurate. Proactively develop and improve validation checks per service and in the delivery process supporting system automation and process improvement. Provide support and advise to other members of the delivery team as needed. Proactively escalate to manager when needed. Required Experience/Qualifications: Bachelor s degree certificate recognized by the government or posses equivalent qualification recognized by UGC/AICTE/ NAAC/ DTE. This should be a full-time degree course recognized by the Central/State Government of India. Education gap should be a maximum of 2 years, if any, between 10th and graduation. Candidates must not have any pending attendance requirement with the college. Minimum of 2 years experience in telecommunications with a knowledge of the European and/or US markets. Preferred 2+ years experience as a Vendor Coordinator, Service Delivery Coordinator or similar role. Excellent written and verbal communication skills in English. Additional European languages are a plus. Ability to present ideas and facts in a convincing way gaining commitment and support. Proactive nature. Anticipates and analyse problems then determine appropriate solution or alternative. Ability to gather, screen and interpret a wide variety of detailed information yet remain focused on the big picture . Ability to remain flexible and perform effectively in changing environments. Personal focus on continuous improvements. Proficient in MS suite including Outlook, Word, Excel, PowerPoint and Visio Desirable Experience/Qualifications: Bachelor s degree or higher degree, preferably in telecommunications field. Telecommunications experience in Service Delivery or NOC. Knowledge of telecommunications networks including IP/Packet Transmission. Hours/Travel/Shift: Night Shift. Full time employees will work a 40 hour week (8 hours per day excluding 1 hour for meal). Shift will be Monday - Friday during US or European business hours. Any candidate that has participated in any GTT Interview process in the last 9 months is not eligible. Core Competencies Universal Competencies Continuous Improvement: Knowledge of transformation initiatives to drive fundamental changes, enhance responsiveness and efficiency to core business practices. Ability to drive cultural changes from best effort to results oriented. Customer First (Non-Customer Facing): Knowledge of internal customer interactions, creating a culture of accountability, collaboration, and partnership. Ability to build an environment supporting internal customer value creation at every level. Operational Excellence: Understanding the system-driven processes for consistency and scalability. Ability to re-focus processes and systems from integration activity to maximizing a positive customer impact and anticipating future trends. EEO Statement (Americas Only): GTT provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, GTT complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. GTT expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of GTT s employees to perform their job duties may result in discipline up to and including discharge.