Job Title: Admin cum Assistant Location: Perungudi, Chennai Job Type: Full-Time Experience: 1–3 years (preferred) Joining: Immediate / As soon as possible We are looking for a smart and proactive Admin cum Assistant who can support day-to-day administrative operations, assist senior management, and handle basic coordination tasks. Key Responsibilities Calendar management for CEO/CTO Vendor coordination and follow-ups Immediate office purchases and supplies handling Billing and invoicing tasks Social media coordination – posting, scheduling, basic designs Use of basic financial tools like Excel, Tally (or equivalent) Assist in internal communication and task tracking Support in admin-related tasks as required Requirements Fluent English – spoken and written Intermediate Excel skills – formulas, formatting, basic reports Good with Google Calendar / Outlook Must be street smart , reliable, and solution-oriented Willingness to learn and take ownership Basic understanding of finance or billing Social media-friendly – knows how to post, caption, or schedule Good to Have Experience in admin or assistant roles Exposure to Tally, Canva, Google Drive, etc. Job Type: Full-time Pay: ₹25,000.00 - ₹45,000.00 per month Benefits: Health insurance Paid sick time Provident Fund Schedule: Day shift Monday to Friday Supplemental Pay: Performance bonus Yearly bonus Ability to commute/relocate: Perungudi, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required) Education: Diploma (Preferred) Experience: Accounts: 1 year (Required) Language: English (Required) Location: Perungudi, Chennai, Tamil Nadu (Preferred) Willingness to travel: 50% (Required) Work Location: In person
You will be a supportive force as an executive assistant at VAST, empowering senior leadership with proactive problem-solving skills, exceptional communication abilities, and meticulous attention to detail. Your role will involve working in an office environment, performing administrative tasks, and supporting managers while maintaining confidentiality of high-level systems and operations. Support the Chief Technology Officer (CTO) primarily and provide additional support to executive team members to ensure company goals are achieved efficiently. Manage internal processes supporting high-ranking executives, coordinate resources, and streamline workflows. Communicate with internal and external executives, plan work to meet priorities and organizational goals, and manage professional and personal scheduling for the CTO. Coordinate scheduling, calendar management, and information flow to senior executives, handle travel logistics, and provide administrative support including typing, dictation, and maintaining filing systems. The ideal candidate should have at least 3 years of experience in an administrative role reporting to upper management, working knowledge of Google Calendar, excellent communication skills, strong time-management abilities, and proficiency with office productivity tools. You should be a flexible team player, willing to adapt to changes, and capable of maintaining confidentiality. You will work full-time in a fixed work-from-office role, collaborating with a dynamic team and enjoying perks like group medical insurance and the opportunity for international travel for business requirements. If you have experience as an Executive Assistant, a bachelor's degree, proficiency in English, willingness to travel, and can reliably commute to the office in Chennai, Tamil Nadu, this role may be a great fit for you.,
Female Candidates : 3+ yrs exp is preferred Job highlights This person should have experience working in an office environment, performing administrative duties and providing support to managers. Location: Bengaluru Must hold Indian Passport with At least 6 months validity Must have key skills Communication Skills, Presentation Skills, Analytical Skills, Management Skills. Job description What you’ll do VAST is currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Role & Responsibilities : ● Support the CTO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. ● To manage public Profile and online presence of CTO. ● Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows. ● Manage communication with employees by liaising with internal and external executives on various projects and tasks. ● Plan and orchestrate work to ensure that senior executives priorities are met, organizational goals are achieved, and best practices are upheld. ● Manage professional and personal scheduling for CTO, including agendas, mail, email, phone calls, client management, and other company logistics. ● Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives. ● Manage senior executives travel logistics and activities, including accommodations, transportation, and meals. ● Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database. ● Maintain professionalism and strict confidentiality with all materials. ● Organize team communications and plan events, both internal and off-site. Preferred candidate profile : ● 3 or more years of experience in an administrative role reporting directly to upper management. ● Working knowledge on google calendar and managing the schedules. ● Excellent written and verbal communication skills. ● Strong time-management skills and an ability to organize and coordinate multiple concurrent projects. ● Proficiency with office productivity tools and an aptitude for learning new software and systems. ● Flexible team player, willing to adapt to changes and unafraid of challenges. ● Ability to maintain confidentiality of information related to the company and its employees. Perks and benefits : ● This is a five-day fixed work-from-office role, providing a structured environment for collaboration and teamwork. ● Opportunity to work alongside a young, dynamic, and diverse team, fostering creativity and innovation. ● Group Medical Insurance. ● Travel Allowance will be provided. ● Travel outside India for client locations for Business requirements with Colleagues. Job Type: Full-time Pay: ₹400,000.00 - ₹1,500,000.00 per year Benefits: Flexible schedule Health insurance Work Location: In person
Female Candidates : 3+ yrs exp is preferred Job highlights This person should have experience working in an office environment, performing administrative duties and providing support to managers. Location: Bengaluru Must hold Indian Passport with At least 6 months validity Must have key skills Communication Skills, Presentation Skills, Analytical Skills, Management Skills. Job description What you’ll do VAST is currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Role & Responsibilities : ● Support the CTO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. ● To manage public Profile and online presence of CTO. ● Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows. ● Manage communication with employees by liaising with internal and external executives on various projects and tasks. ● Plan and orchestrate work to ensure that senior executives priorities are met, organizational goals are achieved, and best practices are upheld. ● Manage professional and personal scheduling for CTO, including agendas, mail, email, phone calls, client management, and other company logistics. ● Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives. ● Manage senior executives travel logistics and activities, including accommodations, transportation, and meals. ● Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database. ● Maintain professionalism and strict confidentiality with all materials. ● Organize team communications and plan events, both internal and off-site. Preferred candidate profile : ● 3 or more years of experience in an administrative role reporting directly to upper management. ● Working knowledge on google calendar and managing the schedules. ● Excellent written and verbal communication skills. ● Strong time-management skills and an ability to organize and coordinate multiple concurrent projects. ● Proficiency with office productivity tools and an aptitude for learning new software and systems. ● Flexible team player, willing to adapt to changes and unafraid of challenges. ● Ability to maintain confidentiality of information related to the company and its employees. Perks and benefits : ● This is a five-day fixed work-from-office role, providing a structured environment for collaboration and teamwork. ● Opportunity to work alongside a young, dynamic, and diverse team, fostering creativity and innovation. ● Group Medical Insurance. ● Travel Allowance will be provided. ● Travel outside India for client locations for Business requirements with Colleagues. Job Type: Full-time Pay: ₹400,000.00 - ₹1,500,000.00 per year Benefits: Flexible schedule Health insurance Work Location: In person
As an Executive Assistant at VAST, you will play a crucial role in supporting our senior leadership by being a proactive problem solver with exceptional communication skills and meticulous attention to detail. Your main responsibilities include providing support to the Chief Technology Officer (CTO) and other executive team members, ensuring the accomplishment of company goals and objectives efficiently. You will be responsible for maintaining and refining internal processes that support high-ranking executives, coordinating resources to expedite workflows, and managing communication with employees on various projects. Your role also involves managing the professional and personal scheduling for the CTO, handling complex scheduling and calendar management, as well as coordinating travel logistics and activities for senior executives. In addition to administrative and office support tasks such as typing, dictation, and maintaining filing systems, you will also organize team communications, plan events, both internal and off-site, and uphold strict confidentiality with all materials. The preferred candidate for this role should have at least 3 years of experience in an administrative role reporting directly to upper management. Proficiency in Google Calendar, excellent written and verbal communication skills, strong time-management abilities, and proficiency with office productivity tools are essential. A flexible team player willing to adapt to changes, maintain confidentiality, and travel as needed is ideal for this position. In return, you will be offered a full-time role with a structured work-from-office environment, the opportunity to work with a young, dynamic, and diverse team, and group medical insurance. Additionally, there is the potential for international travel for business requirements with colleagues. If you are a detail-oriented individual with excellent organizational skills, communication abilities, and a proactive approach to problem-solving, this Executive Assistant role at VAST could be an ideal opportunity for you.,
Female Candidates : 3+ yrs exp is preferred Are you a dynamic professional with exceptional communication skills, sharp attention to detail, and a passion for organization? Are you ready to step into a high-impact role working directly with senior leadership in a fast-paced, growth driven tech environment? If yes, this opportunity is for you. About the Role: We’re hiring an Executive Assistant to the CTO who can act as the right hand to our senior leadership, someone who is organized, confident, proactive, and understands the art of multitasking with grace and professionalism. At VAST , we believe in empowering our people. In this role, you’ll not only support the CTO with day-to-day coordination but also manage communication, scheduling, travel, and public presence ensuring that strategic goals are met efficiently. If you're excited by the idea of working in an entrepreneurial environment, collaborating with diverse teams, and learning from top-level leadership, we’d love to meet you. Key Responsibilities: Assisting in preparing Technical documentations and validating documentations for design team. Maintain the public profile and online presence of the CTO. Coordinate and manage internal communication, meetings, and strategic follow-ups. Plan travel, events, and logistics both domestic and international. Handle professional and personal scheduling, calendars, and correspondence. Coordinating between multiple technical teams, vendors and clients Organize team events, workshops, developer relations activities Why You’ll Love Working With Us 1. Exposure to international travel and real-time leadership decision-making. 2. Structured work environment: A 5-day on-site role that fosters focus and collaboration. 3. Work with a young, dynamic team that's full of energy and new ideas. 4. Opportunities to grow your skill set and career path in a high-growth organization. 5. Travel allowance & Group medical insurance included. 6. Travel abroad for client meetings with company support and guidance. 7. Exposure to Administrating a technical team that works on product development for a Fortune 100 client. Who Should Apply: This is a fantastic role for young, driven female professionals who are: Organized and thrive under pressure. Curious, adaptable, and eager to learn. Able to juggle multiple responsibilities while staying calm and composed. Looking to work closely with leadership and be a part of business growth. Job Type: Full-time Pay: ₹400,000.00 - ₹1,800,000.00 per year Benefits: Flexible schedule Health insurance Ability to commute/relocate: Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Preferred) Experience: Executive Assistant: 3 years (Preferred) Location: Bengaluru, Karnataka (Preferred) Willingness to travel: 75% (Preferred) Work Location: In person
As an Executive Assistant to the CTO, your role will involve working closely with leadership in a fast-paced tech environment based in Chennai & Bangalore. You will be responsible for preparing and reviewing technical documentation, managing technical meetings, coordinating communication between teams, supporting public presence and strategic initiatives, as well as organizing team events and workshops. Key Responsibilities: - Prepare and review technical documentation with design/engineering teams. - Drive and manage technical meetings, ensuring follow-ups and execution. - Manage the CTO's calendar, travel, events, and correspondence. - Coordinate communication between technical teams, vendors, and clients. - Support public presence, online profile, and strategic initiatives. - Organize team events, workshops, and developer relations activities. Qualifications Required: - 3+ years of experience as an Executive Assistant. - Organized, proactive, and detail-oriented. - Confident communicator who thrives under pressure. - Comfortable driving technical discussions and ensuring outcomes. - Adaptable, eager to learn, and able to multitask effectively. In addition to the role, you will have the opportunity for direct exposure to leadership and Fortune 100 client projects, international travel opportunities, travel allowance & group medical insurance, mentorship, and career growth in a high-paced tech environment. The workplace culture is dynamic, collaborative, with a structured 5-day onsite schedule. Please note that the job type is full-time, with flexible schedules and health insurance benefits. The work location is in person in Bengaluru, Karnataka, and a willingness to travel up to 75% is preferred for this role. Relocation or reliable commuting to Bengaluru is also preferred for this position.,