Tender Operations Executive

Job Description:

We are looking for a highly organized and detail-oriented Tender Filing Executive to manage the end-to-end process of tender documentation and submission. The ideal candidate will be responsible for preparing, organizing, and submitting tender documents, ensuring compliance with the tender requirements, and coordinating with internal and external stakeholders for timely submissions. This role is critical in supporting our business development team to secure new projects.

Responsibilities:

• Tender Documentation Preparation:
• Review tender requirements, terms, and conditions thoroughly.
• Prepare all necessary tender documentation in coordination with various departments such as legal, finance, and project teams.
• Ensure all forms, certificates, and supporting documents are accurate and meet submission requirements.
• Tender Submission:
• Organize and compile tender documents as per the specified formats and timelines.
• Submit tenders electronically or physically to the concerned authority on or before the submission deadline.
• Maintain records of all submitted tenders, including proof of submission.
• Compliance & Coordination:
• Ensure compliance with company policies, legal regulations, and tender specifications.
• Liaise with internal departments to gather required documents and approvals.
• Communicate with clients, vendors, and other stakeholders to clarify tender requirements and timelines.
• Record Keeping & Follow-Up:
• Maintain accurate and up-to-date records of all tenders, including amendments, clarifications, and submissions.
• Track and follow up on submitted tenders to monitor their status and progress.
• Assist in preparing responses to queries or clarifications requested by the tendering authorities.

Qualifications:

• Bachelor's degree.
• Proven experience in tender management or documentation.
• Strong organizational and time management skills.
• Attention to detail and ability to meet tight deadlines.
• Excellent communication and coordination skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and document management software.
• Experience working with government tenders or large-scale projects
• Familiarity with e-tendering platforms and online submission processes.
• Knowledge of tender-related regulations and compliance standards.

Job Type: Full-time

Pay: ₹18,000.00 - ₹22,000.00 per month

Benefits:

• Provident Fund

Schedule:

• Day shift

Experience:

• total work: 2 years (Preferred)

Work Location: In person