Tender Executive(GEM)

Job Title: Tender Executive

Job Summary:

We are seeking an experienced Tender Executive to manage and execute the tendering process for cold chain and biomedical equipment across various platforms, including GEM, e-Procurement, and e-tender portals.

The ideal candidate will be responsible for overseeing the preparation, submission, and follow-up of bids to ensure timely and compliant responses to tenders issued by government and private sector clients. You will work closely with cross-functional teams to ensure accurate pricing, compliance, and submission of tender documents.

Key Responsibilities:

· Tender Management:

· Lead the end-to-end process of tendering for cold chain and biomedical equipment.

· Identify and analyze relevant tenders on GEM (Government e-Marketplace), e-procurement platforms, and other e-tendering portals.

· Prepare and submit compliant bids and proposals in line with the tender requirements.

· Coordinate with the technical, legal, and finance teams to gather necessary documentation and information for tender submissions.

· Ensure all tenders are submitted within the stipulated deadlines, adhering to all statutory and regulatory requirements.

· Prompt replies to GEM and other queries

· Coordination with Demo team for Demo process.

· Add and manage products on GEM portal.

· Create and manage L1 bids on GEM portal.

· Documentation and Compliance:

· Prepare and review all necessary tender documents, ensuring all supporting documents (technical, financial, and legal) are accurately completed.

· Maintain up-to-date records of all tender submissions and status updates for internal tracking and reporting.

· Ensure compliance with all terms and conditions specified in the tender, ensuring that the bid aligns with legal, regulatory, and company standards.

· E-Procurement Expertise:

· Expertise in handling GEM, e-Procurement, and other government or corporate e-tender platforms.

· Regularly monitor and review tender portals for new opportunities and deadlines.

· Ensure the successful upload of documents and Tender

· Pricing and Negotiation:

· Collaborate with the pricing team to ensure competitive and profitable pricing strategies.

· Participate in negotiations, clarifications, and finalization of terms and conditions post-tender submission.

· Stakeholder Management:

· Act as the primary point of contact for all internal and external stakeholders regarding tender submissions and clarifications.

· Build and maintain strong relationships with key suppliers, clients, and government departments.

· Market Research and Intelligence:

· Stay up-to-date with the latest market trends, changes in regulations, and evolving technologies in the cold chain and biomedical equipment sectors.

· Identify new opportunities for tender submissions and help expand the company’s presence in the cold chain and biomedical space.

Qualifications & Skills:

· Educational Qualification:

· Bachelor’s degree.

· Experience:

· 2- 8 years of experience in tender management, e-procurement, or relevant fields, preferably in the healthcare or cold chain sector.

· Hands-on experience with GEM (Government e-Marketplace), e-Tendering, and other e-procurement platforms in India.

· Technical Skills:

· Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with online tender portals.

· Familiarity with tender submission platforms, especially those used in the healthcare or biomedical equipment industry.

· Desirable Skills:

· Familiarity with procurement regulations, government tendering processes, and contract management.

· Experience with cost estimation, pricing strategies, and vendor negotiations.

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Key Skill

· Independent handling of GEM (Government e-Marketplace), e-Tendering

· Process and data driven approach

· Experiencing Biomedical/Instruments/Engineering sector in GEM/Tender is desirable

Job location - Kankaia wall street, Andheri East, Mumbai

Time - 09.00 to5.30 (alternate Saturday off)

Please share your updated cv on [email protected] with following details

· Name

· Contact number

· Experience in GEM Tenders in yrs

· Current org and designation

· Current work location

· Current residence location

· Notice period in days

· How early you can join

· Reason for change

· Current in hand salary

· Expected in hand salary

Job Types: Full-time, Permanent

Pay: Up to ₹40,000.00 per month

Work Location: In person