Tender Executive

Key Responsibilities:

1. Tender Identification and Tracking

• Monitor and identify relevant government tenders through portals such as GeM, CPPP, eProcurement portals, and other departmental sites.
• Maintain a database of upcoming and ongoing tenders.
• Evaluate tender notices, eligibility criteria, and submission deadlines.

2. Tender Preparation and Submission

• Study tender documents and prepare summaries highlighting important clauses, scope, and requirements.
• Coordinate with departments (technical, finance, legal, etc.) to gather necessary documents and data.
• Prepare technical and financial bid documents as per the tender specifications.
• Ensure all bid submissions meet the tender compliance and documentation requirements.
• Upload and submit tenders on relevant e-procurement portals within deadlines.

3. Documentation and Compliance

• Maintain updated company registration certificates, licenses, GST, PAN, MSME, ISO certificates, etc.
• Prepare supporting documents like authorization letters, declarations, and undertakings as required.
• Ensure adherence to government procurement policies and tender regulations.

4. Coordination and Communication

• Liaise with government departments and tender authorities for clarifications, corrigenda, or pre-bid meetings.
• Communicate effectively with internal teams to ensure smooth tender processing and submission.

5. Post-Tender Activities

• Follow up on tender results, maintain tender status reports, and analyze win/loss ratios.
• Coordinate for tender negotiations, contract signing, and post-award documentation.
• Support the execution team in understanding contract terms and compliance obligations.

6. Reporting and Analysis

• Maintain a Tender Tracker / MIS for all submitted tenders.
• Generate periodic reports on tender performance, success rates, and market trends.
• Suggest improvements in the tendering process to enhance efficiency and success rates.

Key Skills and Competencies:

• Strong knowledge of e-tendering portals (GeM, CPP, eProcurement).
• Excellent communication and documentation skills.
• Attention to detail and understanding of commercial terms.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Analytical thinking and problem-solving ability.
• Ability to work under tight deadlines.

Qualifications & Experience:

• Education: Bachelor’s degree in Business Administration, Commerce, Engineering, or related field.
• Experience: Fresher will be provided training at internship stipend, 2–5 years of experience in government tendering, bidding, or contract management.
• Preferred: Experience with online tender portals and public procurement systems.

Employment Type: Full-time

Salary: As per industry standards

Job Types: Full-time, Permanent, Fresher

Pay: ₹10,273.56 - ₹25,455.30 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person