Tender Executive

Role & responsibilities

The Tender Executive (Civil) is responsible for managing the end-to-end tendering process for civil construction projects, including document preparation, technical and commercial coordination, bid submission, and compliance with client requirements.

• To search tenders on various online platforms
• To prepare tender submission documents
• To do estimation required for tender submission purpose
• To upload tenders

*Tender Identification & Evaluation

• Study tender notifications from government and private portals
  
• Analyze technical specifications, eligibility criteria, BOQs, and scope of work
  
• Conduct risk analysis and feasibility checks
  

*Bid Preparation & Submission

• Prepare and compile technical and financial bid documents
  
• Coordinate with estimation, engineering, legal, and finance teams for data inputs
  
• Ensure timely submission of tenders via e-portals (e.g., CPPP, GeM, State PWD)
  

*Coordination & Communication

• Liaise with clients, consultants, and subcontractors for clarifications and support
  
• Attend pre-bid meetings, record MOMs, and respond to queries
  
• Coordinate for required certifications, documents, and past work credentials
  

*Portal & Software Management

• Manage e-tender submissions on government/private portals
  
• Use Digital Signature Certificate (DSC) for uploads
  
• Maintain accurate bid logs and records
  

*Post-Bid Activities

• Follow up on submitted bids for results, clarifications, and negotiations
  
• Support documentation for LOA (Letter of Acceptance) or contract agreements
  
• Coordinate for EMD refunds and contract formalities

Preferred candidate profile

• Strong knowledge of civil engineering basics and construction materials
  
• Understanding of BOQs, drawings, and tender specifications
  
• Experience in e-tendering portals (GeM, CPP, PWD, E-Procurement)
  
• Proficient in MS Office (Word, Excel), PDF tools, and document formatting
  
• Excellent time management, coordination, and attention to detail
  
• Knowledge of commercial terms, taxes (GST), and contract clauses
  
• Ability to manage multiple tenders simultaneously