Tender Executive

Job Summary:

Key Responsibilities:

• Tender Coordination:

  Lead and manage the end-to-end tender process, including identification, assessment, preparation, and submission of bids and proposals.

• Collaboration:

  Work closely with sales, legal, finance, technical, and operations teams to gather relevant information and ensure accurate and compelling tender submissions.

• Bid Strategy:

  Develop tender strategies based on customer requirements, market conditions, and company capabilities to enhance bid success rates.

• Compliance:

  Ensure all tender documents comply with client requirements, industry standards, and internal company policies.

• Documentation:

  Prepare, review, and finalize tender documents, including technical proposals, commercial offers, and supporting documents.

• Risk Management:

  Identify and address risks associated with tenders and contracts, providing mitigation plans and ensuring contractual obligations are clear.

• Market Intelligence:

  Monitor and analyze market trends, competitor activities, and customer requirements to inform tender strategies.

• Communication:

  Maintain clear communication with stakeholders, clients, and partners throughout the tender process.

• Reporting:

  Provide regular updates and reports on tender progress, outcomes, and lessons learned to senior management.

Qualifications:

• Bachelors degree in Business Administration, Engineering, or related field (preferred).
  
• Proven experience (X years) in tender management, bid coordination, or proposal management.
  
• Strong understanding of tendering processes, procurement policies, and contract management.
  
• Excellent project management and organizational skills.
  
• Strong communication and negotiation abilities.
  
• Attention to detail and ability to work under tight deadlines.
  
• Proficiency in MS Office and tender management software/tools.
  

Preferred Skills:

• Experience in [industry-specific, e.g., construction, engineering, IT, etc.]
  
• Knowledge of legal and commercial aspects of contracts.
  
• Ability to analyze and interpret technical specifications and financial data.