Tender Co-ordinator

The Tender Coordinator will be responsible for managing the end-to-end tendering process, from invitation to tender (ITT) to final submission. This role requires strong attention to detail, cross-functional collaboration, and the ability to ensure timely, accurate, and compliant submissions. The candidate will work with sales, procurement, finance, and project teams to deliver high-quality bids aligned with company standards and client requirements.

Key Responsibilities

Tender Management

• Review and analyze tender documents to identify project requirements, submission details, and deadlines.
• Manage the entire tendering process from document preparation to final submission.
• Schedule and coordinate meetings with stakeholders to align on strategies and responsibilities.

Documentation & Submission

• Prepare, edit, and proofread technical, commercial, and financial documents.
• Ensure compliance with client requirements and company standards.
• Handle document formatting, binding, and submission as per deadlines.

Collaboration & Communication

• Liaise with sales, project managers, finance, legal, and procurement teams for input.
• Organize bid strategy meetings and provide updates on progress.
• Communicate with clients/procurement contacts for clarifications.

Compliance & Quality Assurance

• Ensure submissions meet regulatory, legal, and client-specific requirements.
• Maintain high quality standards in document formatting, consistency, and presentation.

Tracking & Reporting

• Maintain a tender register to track submission status and deadlines.
• Report win/loss ratios and client feedback for process improvement.
• Analyze tender outcomes to refine strategies and best practices.

Post-Tender Activities

• Coordinate clarifications, debrief sessions, and lessons-learned meetings.
• Capture insights to enhance future tender submissions.

Qualifications & Skills

• Graduate in Business/Management/Commerce or equivalent.
• 2–5 years’ experience in tendering/e-tendering/Govt. bidding.
• Proficiency in tender portals, MS Office, and documentation standards.
• Strong communication skills (Hindi & English preferred).
• Detail-oriented with excellent organizational and time management abilities.

Job Type: Full-time

Pay: ₹120,000.00 - ₹400,000.00 per year

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Work Location: In person