Senior Analyst - Document Controller

Job Purpose

To provide efficient Document Control in support of Engineering team to enable up to date drawings/documents to be available

Aims and Objectives

Document control & administration of Electronic Document Control System. migration of current windows file system engineering as built data to EDMS system

Key Responsibilities and Accountabilities

Document Control & Administration of Electronic Document Control System. and windows file system. with migration of Current windows file system to EDMS.

Administer the engineering (EDMS) Electronic Document Control System and control of client sourced drawings Technical Manuals and Ad Hoc documents receipts-inwards/issues-outwards.

Respond to document requests from client and client appointed consultants search/find and issue and issue via EDMS and other systems in a controlled recorded manner.

Data preparation and compile drawing registers from existing windows file structure.

Receive and Register and check/report that the format of incoming completed Projects supplied by client appointed contractors meets Client requirements for EDMS.

Prepare & report on documentation Health & Safety/BAU/Statutory/Critical documentation as required by the business.

Ensure a thorough understanding of the Client (EDMS) via training programme.

Receive and take messages/Document requests and where appropriate take action.

To carry out ad hoc duties not listed above as required by the Document Manager or General & Senior Management.

Work with EDMS vendor to build the client system and take over full administrative responsibility for its management once handed over.

Health & Safety

All staff are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy.

People Skills

To interface with peers, seniors, client vendors and build good working relationships with same

Integrity: keep information confidential where required

Experience, Knowledge and Skills

Essential:

Graduation in Mathematics & English

Proficient in Excel/Word.

Basic Technical Knowledge Building Services

Previous Document Control Experience

3-5 years of Document Control Experience

Desirable:

A Level passes or recognized equivalent

B-Tech Qualification

Knowledge of ISO standard 19650

Basic understanding of BIM and Asset management

Knowledge and Skills:

Ability to read and interpret technical manuals and drawings

Excellent written and verbal communication skills.

Ability to prioritize work tasks.

Adaptable and flexible in approach to work required.

Effective problem-solving skills.

Be able to read and save cad drawings in dwg format.

Reliable -Meeting deadlines and good time management.

Detail conscious.

Results/tasks orientated.

Background knowledge/understanding or engineering or maintenance desirable.

Knowledge of workplace computer systems.

Experience in a similar position would be highly desirable.

Confidence and commitment to providing a high quality, professional service.

Excellent customer Service skills - ability to build and maintain rapport.

Ability and readiness to give instruction to peers-colleagues.

Scheduled Weekly Hours: