Secretary and Administration Executive

We are seeking for Secretary to the Director and Office Administrator ( Male Preferred) / Age Limit 30 -35 years

Core Responsibilities : Key responsibilities are typically split between secretarial support and general administrative duties (focused on the office as a whole). Secretarial & Executive Support

• Calendar and Schedule Management: Managing complex diaries, scheduling internal and external meetings, appointments, and conferences.
• Correspondence Handling: Drafting, reviewing, and handling incoming and outgoing calls, emails, and physical mail, often acting as the primary point of contact for the manager/executive.
• Documentation and Reporting: Preparing agendas for meetings, taking and distributing minutes, and compiling reports, presentations, and other documents.
• Travel Coordination: Organizing business travel arrangements, including flights, accommodation, and itineraries, and maintaining related records/vouchers.
• Confidentiality: Handling sensitive information, records, and communications with the highest degree of discretion and integrity.

Administrative & Office Management

• Office Operations: Ensuring the office runs smoothly, coordinating activities, and implementing office procedures and systems.
• Records Management: Organizing and maintaining physical and digital filing systems and databases to ensure easy retrieval and compliance.
• Supply and Inventory Management: Monitoring and managing office supplies inventory, placing orders, and coordinating with vendors.
• Reception Duties: Greeting and assisting visitors, managing the front desk, and maintaining a professional office environment.
• Liaison and Coordination: Serving as a link between different departments, staff, suppliers, and clients.
• General Support: Assisting with basic HR tasks (onboarding, attendance records), finance/bookkeeping tasks (processing invoices/expenses), and other ad-hoc projects as needed.

Key Skills and Qualifications, Successful individuals in this role possess a blend of organizational, technical, and interpersonal skills.

• Strong Communication: Excellent written and verbal communication skills.
• Organizational Prowess: Exceptional time management, multitasking, and attention to detail.
• Technical Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Professionalism: A professional demeanor, tact, and diplomacy when interacting with diverse stakeholders.
• Problem-Solving: The ability to be proactive, use initiative, and address issues as they arise.

Job Type: Full-time

Pay: ₹40,000.00 - ₹45,000.00 per month

Work Location: In person