sales invoice executive (Billing)

Job Responsibilities

1. Sales Invoicing & Billing:

a) Prepare, verify, and process invoices for export and import shipments based on finalized

quotations and job files.

b) Ensure accuracy in billing details, such as freight charges, surcharges, currency, and

applicable taxes.

c) Coordinate with the operations and sales teams to confirm shipment details before

invoice generation.

d) Maintain and update records of all invoices and supporting documentation in the

ERP/HRMS system.

e) Issue credit/debit notes and ensure all adjustments are approved and documented.

2. Coordination with Operations & Finance:

a) Liaise with the finance and accounts department for timely posting and reconciliation of

invoices.

b) Follow up with clients for payment-related clarifications and assist in resolving billing

discrepancies.

c) Coordinate with overseas agents and partners for cost confirmation and settlement of

accounts.

d) Ensure accurate cost allocation for each job file to maintain profitability reports.

3. Compliance & Documentation:

a) Ensure all invoicing complies with company policies, accounting standards, and statutory

requirements (GST, TDS, etc.).

b) Maintain a strong record of all commercial documents, including job files, contracts, and

rate sheets.

c) Cross-check vendor and customer documentation for compliance with audit

requirements.

d) Support the finance team during internal and external audits by providing necessary

billing information.

4. Reporting & Analysis:

a) Prepare daily, weekly, and monthly reports on invoicing status, outstanding payments,

and revenue.

b) Track client-wise billing patterns and highlight discrepancies or unusual trends to

management.

c) Provide insights into billing accuracy, process improvements, and revenue leakage

control.

d) Support the team in maintaining KPI reports related to billing turnaround time and

accuracy.

Preferred Candidate Profile

1. Education: Bachelor’s degree in Commerce, Accounting, Logistics, or a related field.

2. Experience: 2+ years of hands-on experience in sales invoicing or documentation within

the freight forwarding or logistics industry.

3. Technical Skills:

a) Proficient in MS Office (Excel, Word) and ERP/accounting systems.

b) Knowledge of freight forwarding operations, billing processes, and logistics

documentation.

4. Soft Skills:

c) Strong attention to detail and numerical accuracy.

d) Excellent coordination and communication skills.

e) Ability to work under tight deadlines and manage multiple billing requests

simultaneously.

5. Basic understanding of international trade terms (INCOTERMS) and shipping

documentation (BL, AWB, invoices, packing lists).

Job Type: Full-time

Pay: ₹10,000.00 - ₹20,000.00 per month

Ability to commute/relocate:

• Andheri East, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your current CTC?
• Do you have experience working in logistics/import export/freight forwarding industry?

Work Location: In person