Purchase Executive

or monthly to optimise youran Excel-based tracking systemalignthe Role & responsibilities

1. Procurement Planning & Coordination

• Liaise with plant heads (Kunigal, Mysore, Dabaspet) to understand daily, weekly, and monthly material requirements.
  
• Coordinate with vendors for timely delivery of:
  
• Cement, fly ash, aggregates, M-sand
  
• Admixtures, construction chemicals
  
• Diesel, spare parts, lubricants, and consumables
  
• Tools, safety equipment, and machinery spares
  

2. Vendor Management

• Maintain and expand a database of reliable suppliers across Karnataka.
  
• Evaluate vendor performance on cost, quality, delivery, and service.
  
• Negotiate favorable terms (payment, credit, freight, GST structure).
  
• Enforce penalties for delays or quality issues when applicable.
  

3. Purchase Execution & Compliance

• Generate and issue Purchase Orders (POs) via ERP or Excel-based tracking.
  
• Ensure documentation complies with GST input requirements.
  
• Track and follow up on pending deliveries, shortages, or invoice mismatches.
  

4. Cost Control & Rate Benchmarking

• Monitor current market prices for cement, M-sand, aggregates, admixtures, diesel, etc.
  
• Compare prices weekly/monthly to optimize procurement strategy.
  
• Identify cost-saving opportunities (bulk deals, direct-from-manufacturer, cash discounts).
  

5. Logistics Coordination

• Coordinate with internal transport team to ensure material pickup and delivery aligns with plant operations.
  
• Track vendor-led deliveries to avoid production downtime.
  

6. Reporting & MIS

• Maintain material procurement registers, daily procurement reports, and rate sheets.
  
• Submit weekly and monthly cost analysis reports to management.
  
• Track vendor-wise purchases and pending bills for payment clearance.
  

Key Skills Required:

• Strong negotiation and vendor handling capabilities
  
• Knowledge of construction materials, chemicals, and logistics
  
• Basic understanding of GST (input credit, HSN codes)
  
• Proficiency in MS Excel, WhatsApp-based vendor communication
  
• Time management, multitasking, and attention to detail