Purchase Executive - Heavy Machinery Spares & Lubricants

About the Role

Purchase Executive

The ideal candidate will play a crucial role in ensuring timely and cost-effective procurement while maintaining strong vendor relationships and strict inventory control.

Key Responsibilities

• Receive and verify

  spare parts and lubricant requirements

  from sites, workshops, and the plant & machinery (P&M) department.
• Float enquiries to multiple approved vendors and

  prepare comparative statements

  for management approval.
• Negotiate

  rates, credit terms, and delivery schedules

  with suppliers to ensure optimal pricing and quality.
• Issue

  purchase orders (POs)

  and ensure timely material delivery to sites or central stores.
• Coordinate with

  store and accounts departments

  for goods receipt, invoice verification, and payment processing.
• Maintain

  vendor database

  with updated contact details, pricing, and performance records.
• Track and follow up on

  pending orders

  , delivery timelines, and warranty claims.
• Monitor

  stock levels of fast-moving parts and lubricants

  and ensure re-ordering as per consumption trends.
• Ensure all purchases adhere to company SOPs and compliance norms.
• Generate and maintain

  MIS reports

  , purchase trackers, and cost comparison sheets.

Desired Candidate Profile

• Education:

  Diploma / B.Tech in Mechanical Engineering or Graduate with relevant experience.

• Experience:

  57 years of experience in

  procurement of spare parts and lubricants

  for heavy equipment, construction, or mining industry.

Skills & Competencies:

• Strong knowledge of

  mechanical components

  , spares, and lubricants used in heavy machinery (SANY, Kobelco, XCMG, etc.)
• Excellent negotiation and vendor management skills.
• Sound understanding of

  purchase and inventory control systems

  .
• Proficiency in

  MS Excel / Google Sheets

  and ERP-based purchase modules.
• Strong communication, documentation, and follow-up skills.
• Ability to work independently under tight timelines.