Purchase Assistant

Purchase Order Processing

Assist in preparing and issuing purchase orders (POs) as per requirements.

Verify specifications, quantities, and delivery timelines from departments.

Track approvals and maintain PO records.

Vendor Coordination

Communicate with suppliers for quotations, order confirmation, and dispatches.

Follow up with vendors on delivery status and delays.

Maintain a database of approved and new vendors.

Material Requirement Support

Collect material requisitions from departments (MRNs).

Assist in comparing prices, specifications, and delivery conditions.

Help identify cost-saving procurement opportunities

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Documentation & Filing

Maintain records of quotations, purchase orders, delivery challans, and invoices.

File and organize procurement documents both digitally and physically.

Support audit and compliance checks with required documents.

Delivery & Inventory Follow-up

Coordinate with stores for material receipt and inspection.

Resolve discrepancies in quantity or quality between PO and delivery.

Track pending deliveries and update internal teams.

Support in Vendor Evaluation

Record vendor performance: delivery time, quality, price adherence.

Help prepare reports for vendor assessment and review.

Key Skills

Technical & System Skills

Knowledge of purchase workflows and ERP/accounting software

Basic proficiency in MS Excel and documentation.

Contact:95979 10444