Purchase Assistant

Company Description

Pema Wellness Retreat offers personalized healing programs rooted in naturopathy, yoga, acupuncture, therapeutic nutrition, and rest. Each wellness journey is curated by a multidisciplinary team to meet individual needs. Located on a serene hilltop overlooking the sea in Visakhapatnam, India, Pema provides an environment of natural beauty and tranquility. The retreat is vegetarian and alcohol-free, promoting intentional living and deep healing.

Role Description

The Assistant in the Purchase Department will support procurement activities by coordinating with vendors, ensuring timely delivery of quality goods and services, and maintaining accurate purchase records. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced hospitality and wellness environment.

Key Responsibilities

• Assist the Purchase Manager in sourcing vendors and suppliers for goods, equipment, and services.
• Obtain and compare quotations, negotiate pricing, and ensure cost-effectiveness.
• Prepare purchase orders and maintain records of all procurement transactions.
• Coordinate with vendors for timely delivery and resolve discrepancies related to quantity, quality, or billing.
• Work closely with the Accounts and Stores departments to ensure smooth material flow.
• Monitor inventory levels and assist in replenishment planning.
• Ensure all procurement activities comply with organizational policies and quality standards.
• Support in vendor evaluation and maintaining a strong supplier database.
• Assist in preparing periodic reports on purchase activities, cost savings, and market trends.

Qualifications & Skills

• Graduate in Commerce/Business Administration/Supply Chain or a related field.
• 13 years of experience in purchase/procurement, preferably in hospitality, healthcare, or wellness industry.
• Strong negotiation, communication, and vendor management skills.
• Knowledge of purchase procedures, taxation, and billing practices.
• Proficiency in MS Office (Excel, Word) and ERP/POS systems (preferred).
• Ability to multitask and meet deadlines with attention to detail.
• Positive attitude, integrity, and commitment to organizational values.