Procurement Specialist

Role & responsibilities

Procurement & Supplier Management

• Identify and evaluate suppliers based on quality, cost, delivery time, and service.
• Manage end-to-end procurement activities including purchasing, expediting, and inventory control.
• Negotiate pricing, terms, and contracts to secure favorable agreements aligned with business needs.
• Draft, review, and manage procurement contracts in compliance with legal and internal policies.
• Identify and implement cost-reduction strategies while maintaining quality and service levels.
• Coordinate with internal teams to forecast procurement needs and optimize inventory levels.
• Review purchase requisitions and ensure timely issuance of purchase orders.

Reporting & Data Analysis

• Analyze procurement data to identify trends, opportunities, and risks.
• Generate reports and dashboards to support procurement and finance decision-making.
• Monitor supplier performance and contract compliance through KPIs and periodic reviews.
• Track realized savings and support finance in reporting for planning and forecasting.

Operations & Process Optimization

• Drive continuous improvement in procurement processes and workflows.
• Standardize procurement procedures using global best practices from GCCs or MNCs.
• Ensure process compliance and identify automation opportunities where applicable.

Finance & Accounting Support

• Collaborate with the Finance Manager to align procurement with organizational budgets.
• Assist with spend tracking, variance analysis, and cost reporting.
• Support invoice verification, PO/invoice matching, and resolution of payment issues.
• Ensure accurate GL coding and cost center tagging in all procurement transactions.
• Provide relevant procurement data for audits and financial reporting.