Procurement Officer

The Purchase Officer is responsible for sourcing goods and services, managing vendor relationships, negotiating contracts, and ensuring the cost-effective and timely procurement of materials in line with the organization’s requirements. The role requires a detail-oriented and strategic thinker who can manage the entire procurement lifecycle.

Key Responsibilities:

• Sourcing & Procurement:
  • Identify and evaluate potential suppliers based on price, quality, and delivery speed.
  • Request and review quotations, proposals, and bids.
  • Select vendors and negotiate contracts, terms, and conditions.
• Vendor Management:
  • Maintain relationships with key suppliers to ensure quality of goods and timely delivery.
  • Evaluate vendor performance and resolve disputes or issues promptly.
  • Develop alternative sources of supply in case of supply disruptions.
• Purchasing Operations:
  • Prepare purchase orders and ensure proper documentation is maintained.
  • Monitor the status of open orders and expedite delivery when necessary.
  • Coordinate with internal departments to forecast demand and ensure adequate supply.
• Compliance & Reporting:
  • Ensure procurement activities comply with company policies and regulations.
  • Maintain accurate procurement records and prepare periodic reports.
  • Conduct regular market research to stay updated on industry trends and pricing.
• Cost Control:
  • Continuously seek opportunities to reduce procurement costs without compromising quality.
  • Analyze historical purchasing data to identify cost-saving opportunities.

Desired Requirements:

• Preferably a Commerce graduate
• 7-10 years of proven work experience as a Purchasing Officer or similar role in Construction / Infrastructure-based organization
• Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)
• Understanding of supply chain procedures as well as particular market
• Good analytical skills, with the ability to create financial reports and conduct cost analyses and negotiation skills
• Good communication and interpersonal
• Eager to learn, adaptable and flexible, willing to work with and through others