Role Description
As PM he/she may participate in planning and execution of all primary administrative functions for both Development and Managed Services projects. Candidates with prior experience in working in offshore delivery teams in a PMO position is a huge advantage. Mandatory to the role is supporting manage the project parameters of budget, scope, and schedule working closely with the onsite PM.
Responsibilities
Project Admin Responsibilities
Project Financial Management
- Produce Revenue Forecasts and POC.
- Verify timesheets and expenses. Coordinate corrections as necessary
- Track weekly financial and WIP reports against project funding and contractual terms
- Invoice review/approval to ensure content is aligned to Project Milestones and SOW
- Financial report maintenance
Staff Management
- Project Resource Assignment and Verification
- Assist in on-boarding new joiners in the project including access to required systems.
- Sub-contractor management
- Maintain Team Calendar (record Time-offs, Trainings, Work locations of resources)
- Maintain Team Directory and Contact information
Work Management and Reporting
- Manage Project repositories such as GCDP and Beehive
- Document Management Plan/system.
- Ad-hoc project reporting such as Status updated, Defect reporting, Product SRs reporting and Quarterly Delivery Report.
Other Responsibilities
- Generating and Sharing MOMs
- Sharing Agenda and ensure stakeholder are included
- Share responsibility in promoting learning and transfer of knowledge within the UGBU organization.
- Effectively applies Oracles methodologies, policies, and procedures while adhering to contractual obligations, thereby minimizing Oracles risk and exposure.
Admin Support
- Duties include processing and tracking of purchase orders, expense reports and time cards.
- IT Asset inventory, ordering, tracking and reporting including coordination with Assets team and/or Facilities when required
- Procurement and Management of stationery and other miscellaneous items
- Contractor co-ordination including negotiating with vendors, Vendor management and coordination with Resource Analyst team as required
- Transport coordination for the 24*7 operations team as required
- Visitor facilitation including invite letters, travel plans and cab booking and management.
- Assisting Managers on EBH and other monthly reports
- Operations reporting including resource tracking, regular and adhoc reporting etc
- Workstation space management including identifying new hire offices and works with facilities on office space assignments
- Arranges internal/external meetings/events and catering needs
- Acts as an information source on organization policies and procedures.
- Works with other administrative personnel, builds network of colleagues to support and obtain support for work environment
- Normally receives no instructions on routine work, and general instructions on new assignments
- Always maintain the highest degree of honesty and integrity
Requirements
- University degree in IT, Computer Science or any of its equivalents
- Has subject matter knowledge of relevant implementation responsibility
- At least 8-10 years consulting or industry experience
- Experience as PMO or Administrator or similar role for at least 5 years
- Experience in Offshore Onsite model or methodology
- Good knowledge of Word, Excel and PPT
- Experience in general office procedures including procurement process, inventory tracking and reporting
- Good communication skills including verbal and written English language skills, ability to effectively communicate with all levels of employees
- Ability to work in a dynamic fast paced environment
- Ability to work independently with minimal supervision and handle multiple tasks
- Positive and Self-motivated
- Proactive and resourceful
- Having knowledge on MPP is an added advantage.
