Job
Description
As the Administrative Manager at Mannitab Plant, your primary responsibility will be to oversee the administrative functions of the plant, ensuring seamless daily operations and providing comprehensive support to the plant management team. This will involve managing documentation, coordinating inter-departmental communication, arranging hotel and transportation logistics, as well as supervising housekeeping, security, and gardening activities to maintain an efficient and inviting plant environment. **Core Responsibilities:** - Provide administrative assistance to the Plant Manager and senior staff. - Maintain and manage plant records, reports, and documents. - Handle correspondence such as emails, letters, and memos. - Schedule meetings, prepare agendas, and take minutes when necessary. **Office Management:** - Supervise office equipment operations and ensure adequate supplies. - Coordinate office facility maintenance and repairs. - Establish and uphold office procedures to enhance efficiency. **Human Resources Support:** - Aid in recruitment processes and manage candidate communications. - Keep track of employee records including attendance, leave, and performance. - Coordinate staff training and development programs. **Compliance And Safety:** - Ensure adherence to company policies and industry regulations. - Assist in audits and inspections as required. - Regularly report safety observations on the myCority portal. **Communication And Coordination:** - Act as the liaison between plant staff and external stakeholders. - Facilitate communication across different departments. - Address and resolve administrative issues promptly. **Hotel And Travel Arrangements:** - Organize and book hotel accommodations and transportation for staff and visitors. - Manage travel logistics including flight bookings and schedules. **Housekeeping Coordination:** - Supervise housekeeping services for cleanliness and maintenance. - Schedule regular cleaning and maintenance tasks for office areas. - Procure housekeeping materials and ensure pest control measures are implemented. **Security Management:** - Collaborate with security personnel to enforce plant security measures. - Monitor main gate entry/exit access and establish security protocols. - Respond to security incidents and emergencies as required. **Event Planning:** - Assist in coordinating plant events, meetings, and employee functions. - Manage logistics for special events and arrange catering and venue services. **Gardening Maintenance:** - Oversee gardening activities within the plant premises. - Schedule routine maintenance tasks such as planting, weeding, and watering. **Telephone, Mobile And Leased Line Management:** - Maintain records of telephone, mobile, and leased line services. - Coordinate with telecom providers to ensure reliable services. **Mandatory Requirements:** - Education: Associates degree in business administration or related field; Bachelors degree preferred. - English fluency in both written and spoken communication. - Preference for local candidates. **Desirable Requirements:** - Experience: 2-3 years of administrative experience in a manufacturing or industrial setting. - Working knowledge of local legislation is advantageous. **Skills:** - Strong organizational and multitasking skills. - Proficiency in Microsoft Office Suite. - Excellent written and verbal communication abilities. - Familiarity with office equipment and procedures. **Working Conditions:** - Office environment on the plant premises. - Standard working hours with occasional overtime. - Occasional travel between different plant sites may be required. (Note: No relocation available) As the Administrative Manager at Mannitab Plant, your primary responsibility will be to oversee the administrative functions of the plant, ensuring seamless daily operations and providing comprehensive support to the plant management team. This will involve managing documentation, coordinating inter-departmental communication, arranging hotel and transportation logistics, as well as supervising housekeeping, security, and gardening activities to maintain an efficient and inviting plant environment. **Core Responsibilities:** - Provide administrative assistance to the Plant Manager and senior staff. - Maintain and manage plant records, reports, and documents. - Handle correspondence such as emails, letters, and memos. - Schedule meetings, prepare agendas, and take minutes when necessary. **Office Management:** - Supervise office equipment operations and ensure adequate supplies. - Coordinate office facility maintenance and repairs. - Establish and uphold office procedures to enhance efficiency. **Human Resources Support:** - Aid in recruitment processes and manage candidate communications. - Keep track of employee records including attendance, leave, and performance. - Coordinate staff training and development programs. **Compliance And Safety:** - Ensure adherence to company policie
