Responsibilities: 1. Generate and issue invoices to clients accurately and in a timely manner. 2. Monitor outstanding accounts receivables and follow up with clients to ensure timely payment. 3. Reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted. 4. Investigate and resolve any discrepancies or issues related to invoicing and payments. 5. Collaborate with the sales and operations teams to resolve any billing or payment-related inquiries from clients. 6. Prepare and maintain aging reports to track overdue accounts and communicate with clients regarding payment status. 7. Analyze accounts receivable data and provide regular reports to management on collections performance and trends. 8. Work closely with the finance team to ensure accurate and timely month-end and year-end closing processes. 9. Implement and maintain best practices for accounts receivables processes to optimize efficiency and minimize errors. 10. Maintaining trackers. Requirements: 1. Bachelor's degree in Accounting, Finance, or related field. 2. Proficiency in accounting software and Microsoft Office Suite, particularly Excel. 3. Strong understanding of accounting principles and practices. 4. Ability to work independently and prioritize tasks in a fast-paced environment. 5. Experience with ERP systems (e.g., SAP, Oracle) is a plus. 6. Knowledge of relevant regulatory requirements and compliance standards. Job Types: Full-time, Permanent Pay: ₹30,000.00 - ₹40,000.00 per month Benefits: Cell phone reimbursement Health insurance Leave encashment Life insurance Paid sick time Provident Fund Schedule: Day shift Work Location: In person
Responsibilities: 1. Generate and issue invoices to clients accurately and in a timely manner. 2. Monitor outstanding accounts receivables and follow up with clients to ensure timely payment. 3. Reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted. 4. Investigate and resolve any discrepancies or issues related to invoicing and payments. 5. Collaborate with the sales and operations teams to resolve any billing or payment-related inquiries from clients. 6. Prepare and maintain aging reports to track overdue accounts and communicate with clients regarding payment status. 7. Analyze accounts receivable data and provide regular reports to management on collections performance and trends. 8. Work closely with the finance team to ensure accurate and timely month-end and year-end closing processes. 9. Implement and maintain best practices for accounts receivables processes to optimize efficiency and minimize errors. 10. Maintaining trackers. Requirements: 1. Bachelor's degree in Accounting, Finance, or related field. 2. Proficiency in accounting software and Microsoft Office Suite, particularly Excel. 3. Strong understanding of accounting principles and practices. 4. Ability to work independently and prioritize tasks in a fast-paced environment. 5. Experience with ERP systems (e.g., SAP, Oracle) is a plus. 6. Knowledge of relevant regulatory requirements and compliance standards. Job Types: Full-time, Permanent Pay: ₹30,000.00 - ₹40,000.00 per month Benefits: Cell phone reimbursement Health insurance Leave encashment Life insurance Paid sick time Provident Fund Schedule: Day shift Work Location: In person
Company: Phoenix EFS IFM Services Industry: Property Management Role: Senior Manager HSE Gender Preference: Mal / Female both can apply Qualification: Bachelor Degree in Science/Engineering or equivalent with additional professional qualifications in HSE and Fire & Safety Management Systems Experience required: 10 years and above Working Hours: 9 am to 6 pm Location: Hyderabad Language Knowledge: Telugu, English, Hindi One who looks at how the health and safety of the employees can be improved, looking at the hazards at the workplace, finds the best solution related to health and safety, and implements it at the working site. Responsibilities / Duties Health and Safety Liaise as necessary with Facilities Managers, Supervisors and employees to ensure compliance with legal obligations and statutory requirements. Advise on HSEQ policy, procedure and practice across all departments and sites under your jurisdiction. Ensure that policies and procedures are strictly adhered to, in order to maintain the integrity of the operational activities. Advise on emergency procedures, first-aid facilities, safety signs, relevant protective clothing and equipment, accident and incident reporting to the HSEQ Manager and Facilities Site Manager. Undertake in co-operation with HSE Champions and other OpCo staff risk assessments and implement risk control measures. Outline safe operational procedures which identify and take into account all relevant hazards. Promote a culture of responsibility, compliance and continuous improvement for all aspect of HSEQ. Advise on initiatives to minimise accidents and incidents Undertake regular site inspections to check policies and procedures are being properly and effectively implemented. Maintain detailed records of inspection findings and produce reports that suggest improvements. Maintain detailed records of training and certification of employees and to ensure knowledge gaps are corrected with appropriate training. Maintain detailed records of incidents and accidents and produce statistics for managers. Assist in advising on control policy, procedure and practice for exposure to hazardous substances and danger from flammable, explosive, electrical equipment, noise, radiation and manual handling, and all other potential risks. Knowledge of COSHH (Control Of Substances Hazardous to Health -UK) Regulations or equivalent. Advise on the safe disposal of hazardous substances according to the local regulations. Support, train, monitor and mentor Safety Champions, First Aiders and Fire Wardens in the performance of their duties. Keep up to date with new legislation and maintain a working knowledge of all legislation and any developments that affect the FM industry. Advise and assistance to manage contractors according to the EFS Contractor Safety Program. Quality Assist with advise on quality management strategy and plans according to the ISO 9001:2008 requirements. Maintain systems to measure performance against agreed standards. Assist with monitoring performance according to agreed standards and take action, where required, to improve performance standards and achieve goals. Conduct and document both intrusive and non-intrusive audits of OpCo activities. Identify gaps and weaknesses and work with OpCo’s to correct or mitigate risk. Liaise with clients and suppliers when affected by quality issues. Participate in and be responsible for IMS Internal Audit process and maintain records accordingly. Liaise and co-operate with quality management and standards bodies, and work towards achievement of accreditations where appropriate (e.g. BSI (British Standards Institution), ISO 9001). Monitoring of staff according to agreed standards (appraisals, discipline, training, development, etc). Comply with all processes and procedures (Human Resources, HSEQ, Finance, Information Technology, Procurement, Operations) which include compliance with all applicable rules and regulations of the local labour law. Environment Assist and advise on environmental strategies that ensure corporate sustainable development. Co-ordinate all aspects of resource use, pollution reduction, waste management, environmental health, risk assessment and employee involvement. Develop pollution control, pollution prevention and recycling programmes. Assist with the implementation of environmental policies and practices. Maintain up to date knowledge of environmental legislation and good practice. Perform audit of OpCo activities for compliance to corporate and legislative requirements, identify gaps and weaknesses, then work with the OpCo to correct or mitigate the risks. Prepare environmental reports, as required. KEY Roles: Supports the Top Management in the HSE Policy and Guidelines issue. Supports the Top Management in the Organization roles and responsibilities definition, for what concerns safety aspects. Supports the Top Management in the HSE Management System standard issue. Ensures, in accordance with the Corporate guidelines, the implementation, updating, review and auditing of the Company HSE Systems. Monitors the effective implementation of appropriate Safety and Environment System procedures and provide for their updating in line with changes in Legislation and Company Directives. Provides for motivation and familiarization of all Company personnel respecting the importance of complying with Company system procedures and all Safety equipment provided. Assists the Commercial, Engineering and Operations Department in their dealings with Clients in all issues concerned with Health and Safety at work. Conducts safety audits both internal and external. Takes part in accident / incident investigation. Carries out analysis of accident / incident statistics, identifying trends and suggesting improvement plans. Provides technical support to Senior Management on any safety related subjects. Carries out any in-house safety training. Carries out safety audits on Sub-contractors. Liaises between Clients on safety related issues. Safeties related engineering input into new projects and modification programs. Participates to HAZOP meetings prior to procurement and installation activities. Performs Risk Assessment. Preparation of Health and Safety documentation for new tenders. Provides Safety support and advice, including supervision on preparation of plans and procedures for initial contract start up activities. Job Types: Full-time, Permanent Pay: ₹80,000.00 - ₹100,000.00 per month Benefits: Cell phone reimbursement Health insurance Leave encashment Life insurance Paid sick time Provident Fund Schedule: Day shift
Manager Soft Services- Candidate with HM background with depth knowledge into training, F&B and Housekeeping. Company: Phoenix EFS IFM Services Industry: Facility Management Role: Manager Soft Services Gender Preference: Both Gender May Apply Qualification: Hotel Management (Diploma, Degree or PHD) Experience required: 10 to 15 yrs Working Hours: 9 am to 6 pm Location: Hyderabad Language Knowledge: Telugu, English, Hindi Role expecation is look out the all site's operation on Soft Services Standard (Housekeeping) Position is to lead the functional role Clear understanding of SOP & develop Role expects regular visiting of all operational sites Closely work with the site teams on training needs Job Type: Full-time Pay: ₹50,000.00 - ₹60,000.00 per month Benefits: Cell phone reimbursement Health insurance Provident Fund Schedule: Day shift Work Location: In person
Manager Soft Services- Candidate with HM background with depth knowledge into training, F&B and Housekeeping. Company: Phoenix EFS IFM Services Industry: Facility Management Role: Manager Soft Services Gender Preference: Female Only Qualification: Hotel Management (Diploma, Degree or PHD) Experience required: 8 to 12 yrs Working Hours: 9 am to 6 pm Location: Hyderabad Language Knowledge: Telugu, English, Hindi Role expectation is to look out all site's operation on Soft Services Standard (Housekeeping & Pantry Services) Position is to lead the functional role Clear understanding of SOP & develop Role expects regular visiting of all operational sites Closely work with the site teams on training needs. Purpose: To provide professional and effective soft services management to the Centre of Excellence and Operations department. Responsibilities: Responsible for the delivery in accordance with the service level agreements. Management of all in-house and sub-contracted soft services staff. Responsible for monitoring and reporting of service level agreements and key performance indicators. Responsible for financial tracking and reporting to ensure all services are delivered within agreed budgets and service levels. Responsible for providing a continuous improvement review and development of initiatives to improve or rationalize hard services to achieve optimum performance and full customer engagement. Liaise with customers, the client, employees and sub-contractors to ensure that the provision of support services meets and exceeds service level agreements. To monitor and review in order to ensure best H&S practice is achieved. To ensure all staff are suitably trained and equipped in order that they operate in accordance with our clients QHSE policies and procedures. Leadership Management: Develop, lead, motivate and inspire a professional team enabling them to meet both personal and business targets. Provide clear operational direction and support to team. Monitor and evaluate performance levels of employees. Proactively identify opportunities to improve performance Indicators. Strong teamwork ethic and promotion of customer service excellence. Demonstrate leadership and management skills. Able to drive change management and reduce costs. Proactively manage and take ownership of issues. Seek equitable and creative solutions to problems. Agree and review performance objectives for each team member. Carry out annual reviews. Use the process to improve employees who are not meeting requirements of role. Encourage employees to support the operational business objectives by sharing knowledge and to develop a creative approach to their work and to ‘think outside the box’. Comply with all processes and procedures (Human Resources, HSEQ, Finance, Information Technology, Procurement, Operations) which include compliance with all applicable rules and regulations of the local labour laws. Job Type: Full-time Pay: ₹80,000.00 - ₹100,000.00 per month Benefits: Cell phone reimbursement Health insurance Provident Fund Schedule: Day shift Work Location: In person
As the Senior Manager HSE at Phoenix EFS IFM Services in Hyderabad, you will play a crucial role in improving the health and safety of employees by identifying workplace hazards and implementing effective solutions. Your responsibilities will include ensuring compliance with legal obligations, advising on HSEQ policies, conducting risk assessments, and promoting a culture of responsibility and continuous improvement. In terms of Health and Safety, you will liaise with Facilities Managers and employees to ensure adherence to policies and procedures, advise on emergency procedures and safety equipment, and conduct regular site inspections. You will also maintain records of training, incidents, and accidents, and provide support and training to Safety Champions, First Aiders, and Fire Wardens. Regarding Quality, you will assist in developing quality management strategies, monitoring performance against standards, conducting audits, and liaising with clients and suppliers on quality issues. You will also participate in IMS Internal Audit processes and work towards achieving accreditations such as ISO 9001. In the Environmental aspect, you will advise on environmental strategies, coordinate resource use and waste management, and ensure compliance with environmental legislation. You will perform audits of activities for environmental compliance, prepare environmental reports, and develop pollution control and recycling programs. Key roles include supporting top management in HSE policy and guidelines, ensuring the implementation of safety procedures, conducting safety audits, investigating accidents/incidents, and providing technical support to senior management. You will also provide safety training, liaise with clients on safety issues, and participate in risk assessments and HAZOP meetings. This is a full-time, permanent position with benefits such as cell phone reimbursement, health insurance, leave encashment, life insurance, paid sick time, and Provident Fund. If you have a Bachelor's degree in Science/Engineering or equivalent with additional qualifications in HSE and Fire & Safety Management Systems, along with 10+ years of experience, and proficiency in Telugu, English, and Hindi, we encourage you to apply for this rewarding opportunity.,
Function: Front Office Industry: Facility Management Qualification: Hotel Management Experience: 3 to 5 yrs relative experience Work Location: Hyderabad Gender: Female / Male Work Timing: 8 am to 5 pm Language Preference: English, Hindi & Telugu Skills: Candidate must be aware about the Front Office Functionality. Comfortable to Lobby Space in corporate buildings, Manage enquiry desk, Responsible for monitoring visitors and contractors coming in and out of the building, making sure they sign in and out. Could be able to deal with VIP & VVIP Guests. Should be knowledge into Housekeeping & Cleanings competency with chemical uses knowledge and guiding the Cleaning & Security staffs. Answer all incoming phone calls, finding out caller name and company before directing to the appropriate contact. Take appropriate messages for unreachable contacts and ensure timely distribution. Ensure prompt distribution of all incoming faxes and mail. Report any telephone/fax/photocopier faults to the I.T. department. Report any hazards or security issues to the HSE department immediately. Coordinate with the Office Assistant for general management of the office. Maintain the professional appearance of the reception area. Maintain a smart and professional appearance at all times. Coordinate with couriers for collection of documents. Co-ordinate with the Facilities Manager in regards to contractors working in the building and checking their permits to work. Job Type: Full-time Pay: ₹20,000.00 - ₹30,000.00 per month Benefits: Health insurance Provident Fund Ability to commute/relocate: Kokapet, Hyderabad, Telangana: Reliably commute or planning to relocate before starting work (Preferred) Work Location: In person
Function: Front Office Industry: Facility Management Qualification: Hotel Management Experience: 3 to 5 yrs relative experience Work Location: Hyderabad Gender: Female / Male Work Timing: 8 am to 5 pm Language Preference: English, Hindi & Telugu Skills: Candidate must be aware about the Front Office Functionality. Comfortable to Lobby Space in corporate buildings, Manage enquiry desk, Responsible for monitoring visitors and contractors coming in and out of the building, making sure they sign in and out. Could be able to deal with VIP & VVIP Guests. Should be knowledge into Housekeeping & Cleanings competency with chemical uses knowledge and guiding the Cleaning & Security staffs. Answer all incoming phone calls, finding out caller name and company before directing to the appropriate contact. Take appropriate messages for unreachable contacts and ensure timely distribution. Ensure prompt distribution of all incoming faxes and mail. Report any telephone/fax/photocopier faults to the I.T. department. Report any hazards or security issues to the HSE department immediately. Coordinate with the Office Assistant for general management of the office. Maintain the professional appearance of the reception area. Maintain a smart and professional appearance at all times. Coordinate with couriers for collection of documents. Co-ordinate with the Facilities Manager in regards to contractors working in the building and checking their permits to work. Job Type: Full-time Pay: ₹20,000.00 - ₹30,000.00 per month Benefits: Health insurance Provident Fund Ability to commute/relocate: Kokapet, Hyderabad, Telangana: Reliably commute or planning to relocate before starting work (Preferred) Work Location: In person
Function: Front Office Industry: Facility Management Qualification: Hotel Management Experience: 3 to 5 yrs relative experience Work Location: Hyderabad Gender: Female / Male Work Timing: 8 am to 5 pm Language Preference: English, Hindi & Telugu Skills: Candidate must be aware about the Front Office Functionality. Comfortable to Lobby Space in corporate buildings, Manage enquiry desk, Responsible for monitoring visitors and contractors coming in and out of the building, making sure they sign in and out. Could be able to deal with VIP & VVIP Guests. Should be knowledge into Housekeeping & Cleanings competency with chemical uses knowledge and guiding the Cleaning & Security staffs. Answer all incoming phone calls, finding out caller name and company before directing to the appropriate contact. Take appropriate messages for unreachable contacts and ensure timely distribution. Ensure prompt distribution of all incoming faxes and mail. Report any telephone/fax/photocopier faults to the I.T. department. Report any hazards or security issues to the HSE department immediately. Coordinate with the Office Assistant for general management of the office. Maintain the professional appearance of the reception area. Maintain a smart and professional appearance at all times. Coordinate with couriers for collection of documents. Co-ordinate with the Facilities Manager in regards to contractors working in the building and checking their permits to work. Job Type: Full-time Pay: ₹20,000.00 - ₹30,000.00 per month Benefits: Health insurance Provident Fund Ability to commute/relocate: Kokapet, Hyderabad, Telangana: Reliably commute or planning to relocate before starting work (Preferred) Work Location: In person
Purpose To provide a professional and effective strategic Property Management services. Operational Responsibilities Multi-Site & Multi-tenant management Develop and manage a first-class service to support complex, multi-disciplined sites and the requirements of the clients. Prepare business plans and forecasting budgets, as required. Ensure all budgets and costs for contracts accurately reflect contractual obligations, offer value for money for clients and provide optimum revenue. Ensure that operational activities meet and integrate with the organisational requirements for HSEQ, legal and statutory requirements and general duty of care. Identify, develop, implement and review PM / FM based solutions that clearly demonstrate added value to the client’s requirements. Maintain strategic overview on service progress, from a commercial and technical perspective. Implement a culture of continuous improvement and best practice strategies to ensure a consistently high level of service delivery, response times and contract compliance. Develop and maintain standard operating procedures, contingency plans, emergency response procedures, preventive maintenance programmes and all technical documentation. Develop and maintain strong and supportive relationships with clients, service providers and third-parties. Foster and develop beneficial partnerships by attending monthly review meetings. Develop and nurture relationships with key clients and contractual service delivery requirements. Ensure that corporate policies and procedures are strictly adhered to, in order to maintain the integrity of the operational activities. Develop and prepare all periodic progress, engineering and management reports, as required. PM / FM policies, procedures and processes to underpin SLA's, KPI's, EFS group standards, plus any additional statements specific to needs of the client. Leadership and Management Develop, lead, motivate and inspire a professional team enabling them to meet both personal and business targets. Provide clear operational direction and support to team. Monitor and evaluate performance levels of employees. Proactively identify opportunities to improve performance Indicators. Demonstrate leadership and management skills. Able to drive change management and reduce costs. Proactively manage and take ownership of issues. Seek equitable and creative solutions to problems. Agree and review performance of reporting team. Carry out annual reviews. Use the process to improve employees who are not meeting requirements of role. Encourage employees to support the operational business objectives by sharing knowledge and to develop a creative approach to their work and to ‘think outside the box’. Comply with all processes and procedures (Human Resources, HSEQ, Finance, Information Technology, Procurement, Operations) which include compliance with all applicable rules and regulations of the local labour law. HSEQ Management of HSEQ practices and policies. Ensure compliance with all legal obligations and regulations. Education / Qualifications, Experience & Skills Bachelors degree / Diploma in engineering (mechanical/ electrical) or a relevant business / commercial qualification. Diploma in Facilities Management and memberships to Facilities Management bodies is an advantage. HSEQ certificate (IOSH/ NEBOSH) / diploma is an advantage. Experience Overall 15 to 20 years of management experience in a Property / facilities management environment with experience of complex and multi-disciplined sites. Should have proven track record of working with Commercial Multi-Tenant Portfolio. Significant management experience in similar role with strategic and budgetary responsibility gained within a major organisation. Strong commercial mindset and financially fluent. Excellent time management skills and able work to strict deadlines. Job Knowledge & Skills Provide high level of customer service to both internal and external customers. Prompt response to queries in writing or by telephone. Effective organiser and implementer. Ability to provide a high standard of administrative support. Able to implement administrative processes and pro-actively resolve problems. Motivational and ambitious leader with the ability to drive change in business and performance management processes. Excellent influencing, interpersonal and communication skills. Strong and professional presentation, written and verbal skills. Takes ownership of issues. Seeks equitable and creative solutions to problems. Manages by example. Experienced user of software packages including MS Excel, MS Word, MS Access, MS PowerPoint and MS Office. Also a good understanding of BMS (Business Management Systems) and CAFM (Computer Aided Facilities Management Systems). Professional and smart appearance at all time Job Types: Full-time, Permanent Pay: ₹1,800,000.00 - ₹2,400,000.00 per year Benefits: Cell phone reimbursement Health insurance Internet reimbursement Leave encashment Life insurance Provident Fund Application Question(s): Are you Native of Telangana / Andhra Pradesh? Did you managed multiple & larger commercial Properties? Are you worked in General Manager or equivalent role? What will be your Notice Period Justified reason for opting for this opportunity? Are you IFMA Certified Work Location: In person
As a Property Manager, your role involves providing professional and effective strategic Property Management services. You will be responsible for managing multi-site and multi-tenant properties, ensuring a first-class service to support complex sites and meet client requirements. Your operational responsibilities include developing business plans, forecasting budgets, and ensuring all operational activities align with HSEQ, legal requirements, and duty of care. Key Responsibilities: - Develop and implement PM/FM solutions that add value to client requirements - Maintain a strategic overview on service progress from a commercial and technical perspective - Implement continuous improvement and best practice strategies for high-level service delivery - Develop standard operating procedures, emergency response plans, and technical documentation - Cultivate strong relationships with clients, service providers, and third parties - Lead, motivate, and inspire a professional team to meet business targets - Monitor and evaluate employee performance, identifying opportunities for improvement - Ensure compliance with corporate policies and procedures, including SLAs and KPIs - Manage HSEQ practices and policies to ensure legal compliance Qualifications Required: - Bachelor's degree/Diploma in engineering (mechanical/electrical) or relevant business/commercial qualification - Diploma in Facilities Management and memberships to Facilities Management bodies (advantageous) - HSEQ certificate (IOSH/NEBOSH) or diploma (advantageous) - 15-20 years of management experience in Property/facilities management - Proven track record in managing Commercial Multi-Tenant Portfolio - Strong commercial mindset and financial acumen Additional Details: The company offers benefits such as cell phone reimbursement, health insurance, internet reimbursement, leave encashment, life insurance, and Provident Fund. The work location is in person, and the job type is full-time, permanent. Please note that the company prefers candidates who are natives of Telangana/Andhra Pradesh, have experience managing multiple and larger commercial properties, have worked in a General Manager or equivalent role, are IFMA certified, and can provide a justified reason for opting for this opportunity. Kindly specify your notice period when applying for this position.,