Personal Assistant

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Position Overview

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Director in managing daily business operations, scheduling, travel, and high-level administrative activities. This role demands absolute confidentiality, executive presence, and superior coordination abilities to facilitate effective functioning of the executive office.

Key Responsibilities

• Manage the Director’s calendar, including scheduling and confirming appointments, meetings, and conferences.
• Coordinate complex travel itineraries—flight bookings, visa processing, hotel reservations, and ground transportation.
• Organize internal and external meetings, ensuring appropriate agenda preparation, documentation, and follow-up.
• Screen emails, phone calls, and correspondence; draft responses where necessary.
• Prepare high-quality reports, business presentations, and briefing materials.
• Act as a liaison between the Director and internal departments or external stakeholders.
• Track project milestones, action points, and deadlines, ensuring timely follow-ups.
• Handle administrative duties such as expense reports, office logistics, and vendor coordination related to the Director’s office.

Key Requirements

• Bachelor’s or Master’s degree in any discipline from a recognized institution.
• Minimum of 3 years’ experience supporting C-level executives.
• Excellent written and verbal communication skills.
• Strong planning, organizational, and multitasking abilities.
• Discretion and professionalism in handling confidential information.
• Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration platforms (Teams, Zoom).
• Ability to work under pressure and adapt to shifting priorities with minimal supervision.

Preferred Qualifications

• Prior experience supporting Directors or senior leadership in a corporate setting.
• Understanding of executive-level protocols, business etiquette, and reporting formats.
• Flexibility to work beyond business hours and manage time-sensitive responsibilities as required.