Personal Assistant (Female)

Job Summary:

The Personal Assistant will provide comprehensive administrative and personal support to [Employer/Executive’s name]. This includes managing schedules, coordinating travel, handling communications, and assisting with a wide range of tasks to ensure the smooth functioning of personal and professional affairs.

Key Responsibilities:

• Calendar and Schedule Management:
• Organize and maintain the employer’s calendar, ensuring that meetings, appointments, and events are scheduled efficiently.
• Prioritize and resolve conflicts in the schedule to ensure effective time management.
• Send reminders and follow up on upcoming appointments or deadlines.
• Correspondence Management:
• Manage and filter incoming phone calls, emails, and other communications, responding or redirecting as necessary.
• Draft and prepare correspondence, reports, and other documents as required.
• Handle sensitive and confidential information with discretion and professionalism.
• Travel and Event Coordination:
• Organize travel arrangements, including flights, accommodation, transportation, and itineraries.
• Assist with organizing personal and professional events, meetings, or social engagements.
• Ensure all necessary documents, such as travel visas, tickets, and itineraries, are prepared in advance.
• Personal Assistance:
• Assist with personal errands, such as shopping, appointments, and other tasks as required.
• Oversee household matters, including managing household staff and coordinating maintenance or services.
• Manage personal projects and tasks to help the employer stay organized and productive.
• Administrative Support:
• Maintain filing systems and ensure the efficient organization of documents and records.
• Prepare presentations, reports, and materials for meetings.
• Handle basic bookkeeping or budgeting tasks as needed.
• Problem-Solving and Initiative:
• Proactively address issues and find solutions to everyday challenges.
• Manage unexpected situations or urgent tasks, demonstrating flexibility and problem-solving skills.
• Confidentiality and Discretion:
• Maintain a high level of confidentiality regarding personal, professional, and sensitive information.
• Uphold the integrity and privacy of the employer at all times.

Qualifications:

• Education: High school diploma or equivalent required. A Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
• Experience: Previous experience as a Personal Assistant, Executive Assistant, or similar role is highly preferred.
• Skills:
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficient in office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and email management tools.
• Ability to multitask, prioritize, and work independently.
• Strong interpersonal skills, with the ability to work well with various individuals and teams.
• Attention to detail and proactive attitude toward problem-solving.
• Ability to work under pressure and meet deadlines.

Job Type: Full-time

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Internet reimbursement
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Yearly bonus

Work Location: In person