Personal Assistant

Executive Personal Assistant Job Description

Job Summary

We are seeking a highly organized, proactive, and discreet Executive Personal Assistant (EPA) to provide comprehensive administrative, logistical, and personal support to a Senior Executive (e.g., CEO, Director). The ideal candidate must be adept at managing a complex, fast-paced environment, possess exceptional communication skills, and maintain absolute confidentiality. This role requires an individual who can anticipate needs and manage professional and personal affairs with efficiency and precision.

Key Responsibilities

Administrative & Professional Support

• Calendar Management: Proactively manage a dynamic and complex professional schedule, including scheduling meetings, coordinating internal and external conferences, and resolving scheduling conflicts.
• Correspondence & Communication: Manage phone calls, emails, and correspondence. Draft, edit, and proofread internal and external communications, reports, and presentations.
• Travel Arrangements: Plan and book comprehensive domestic and international travel itineraries (flights, accommodation, ground transportation) and prepare detailed travel binders and expense reports.
• Meeting Support: Prepare meeting agendas, take detailed minutes during key meetings, and follow up on action items to ensure timely completion.
• Office & Workflow Management: Maintain an organized office environment, manage document flow, and handle confidential information with the highest level of discretion.

Personal & Logistical Support

• Personal Scheduling: Manage the Executive's personal appointments, reservations, and family-related logistical matters as needed.
• Home/Personal Logistics: Coordinate household staff schedules, liaise with contractors/vendors for home maintenance, and manage personal bill payments and filings.
• Errands & Purchasing: Conduct personal shopping, run errands, and manage gift purchasing for various occasions.
• Financial Administration: Assist with basic personal financial tasks, including expense tracking, budget monitoring, and liaison with personal accountants/financial advisors.
• Event Coordination: Coordinate and manage personal events, parties, or gatherings, handling logistics from vendor selection to guest management.

Job Types: Full-time, Permanent

Pay: ₹10,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance

Language:

• English (Required)

Work Location: In person