Payroll & MIS Associate

1. Payroll Processing

• Process end-to-end payroll for employees on a monthly cycle.

• Validate timesheets, attendance, leaves, overtime, arrears, reimbursements, and deductions.

• Ensure accuracy in salary calculations, including increments, bonuses, advances, recoveries, etc.

• Prepare payroll inputs liaise with shared service / accounts for salary disbursement.

• Maintain detailed payroll schedules reconciliation.

2. Statutory Compliance

• Ensure compliance with statutory requirements such as TDS, PF, ESI, PT, LWF, gratuity provisions, and other relevant labour laws.

• Prepare and submit statutory returns within prescribed timelines.

• Coordinate audits / inspections related to payroll statutory compliance.

3. MIS Reporting

• Prepare monthly payroll reports, variance analysis, cost centre reports, head count trackers, and other ad-hoc MIS.

• Generate payroll dashboards for leadership with trends insights.

• Share cost reports with Finance for month-end closing.

4. Payroll Data Management

• Maintain payroll data with confidentiality integrity.

• Ensure updates to employee master data (bank details, pay components, tax declarations).

• Maintain digital files / archives for audit readiness.

5. Query Resolution

• Act as primary point of contact for payroll queries from employees.

• Resolve pay-related issues, provide clarifications, and follow up with cross-functional teams.

6. Process Improvement

• Review payroll processes periodically for error reduction efficiency.

• Support automation initiatives (ex: HRMS / payroll system enhancements).

7. Audit Documentation

• Prepare and support internal/ external payroll audits.

• Ensure proper documentation of payroll policies, SOPs, and control checklists.

Skills Competencies

• Strong numerical and analytical skills.

• Excellent attention to detail and accuracy.

• High level of confidentiality and integrity.

• Good communication skills (email / verbal).

• Ability to work independently and meet deadlines.

• Team collaboration and stakeholder management.

Technical Knowledge

• Payroll Software: Zimyo/ similar HRMS preferred.

• MIS Tools: Advanced MS Excel (VLOOKUP, Pivot, formulas)

• Basic understanding of accounting principles

Qualifications

• Graduate in Commerce / HR / Finance

• Certification in Payroll / HR is a plus

Experience

• 2 – 5 years of hands-on payroll experience
  Pure payroll processing focus required

What You’ll Do Daily

✔ Process verify payroll data
✔ Run payroll, generate MIS reports ✔ Coordinate with Finance HR teams ✔ Manage statutory compliance deadlines ✔ Respond to employee payroll queries

Who You Are

An organised, dependable payroll professional with strong compliance orientation, excellent data handling skills, and ability to generate meaningful payroll insights for business decisions.