Operations Coordination, CEO’s Office

Role Overview:

In your role, you will serve as a trusted partner, helping the CEO drive key strategic priorities, manage stakeholder engagements, and ensure operational alignment across the organization. This role requires a proactive, highly organized individual with strong analytical and communication skills who thrives in a dynamic, mission-driven environment.

You will operate at the intersection of strategy, execution, and influence — helping the CEO stay focused, informed, and impactful.

Key Responsibilities

Strategic Planning & Execution

• • Partner with the CEO to track and execute organizational priorities and key initiatives.
  • Conduct research, synthesize insights, and develop briefing documents to support strategic decision-making.
  • Manage special cross-functional projects and ensure timely execution through strong coordination with relevant teams.

Operations & Time Management

• • Oversee the CEO’s calendar and ensure alignment with high-priority goals and commitments.
  • Coordinate and manage logistics for key meetings, events, board engagements, and leadership offsites.
  • Prepare agendas, track action items, and follow up with internal and external stakeholders.

Internal & External Communications

• • Draft high-quality presentations, talking points, emails, and reports for internal and external use.
  • Support the planning and execution of the CEO’s social media presence — coordinating content, drafting posts, and managing timelines in alignment with the organization’s communications strategy.
  • Serve as a key liaison between the CEO and internal teams, as well as key partners, donors, and ecosystem actors.

Information Management

• • Maintain organized documentation of strategic initiatives, decisions, and project progress.
  • Support data collection and analysis for CEO-level reporting and planning.

Culture & Leadership Engagement

• • Help embed the CEO’s leadership rhythms and communication moments into the organization’s culture.
  • Uphold confidentiality, emotional intelligence, and the values of Quest Alliance in all interactions.

Required Skills & Experience

• 2-4 years of relevant experience in executive support, strategy, operations, or project management.
• Experience working with senior leaders; comfort navigating ambiguity and high-stakes environments.
• Excellent writing, editing, and verbal communication skills.
• Ability to manage multiple priorities, timelines, and stakeholders with precision.
• High emotional intelligence, discretion, and a strong ethical compass.
• Proficiency in tools such as Google Workspace, Notion, Slack, and Zoom.

Nice to Have

• Experience in education, youth development, or social impact sectors.
• Exposure to organizational or leadership development work.
• Interest in systems thinking, regenerative leadership, or design thinking.

Benefits:

In addition to your compensation, you are also eligible for a suite of benefits designed to support your well-being and growth:

– Comprehensive Personal Accident Insurance covering up to ₹10,00,000 annually

– Mediclaim Insurance covering up to ₹3,00,000 annually, supported through our insurance partner, Loop, which also offers additional wellness benefits

– Reach for the Stars (RFS) amount of up to ₹5,000 to support your self-learning and knowledge-building efforts

– Internet allowance of up to ₹750/month, reimbursable based on actual usage to support flexible and hybrid working arrangements

– For employees with children under the age of 6 years, Quest offers childcare or day care fee support through a monthly matching contribution of up to ₹3,000, helping you create a supportive work-life balance

– Access to emotional health and wellbeing programs such as:

• Group sessions worth ₹7,500 per session fully covered by the organisation

• 1:1 counselling sessions (worth ₹1,800 per session), fully covered by the organisation

Contact

To Apply:

Interested candidates are requested to apply for the role by filling up the application form given here.

At Quest Alliance, we pride ourselves on being an Equal Opportunities employer, embracing applications from all segments of the community. We are committed to ensuring that every applicant and employee is treated with fairness and respect, regardless of gender, sexual orientation, marital status, social status, caste, religious belief, age, or any other factor that is irrelevant to performance. Your individuality is valued and respected within our organization.

Know About Quest

Website :https://www.questalliance.net/

Blog : https://thelearnerbyquest.wordpress.com

About the Team and Culture

Everyday is a Friday! – How we make our workplace fun

Quest Day – Our Bday celebrated with people we love, and there is food & music

What our partners & collaborators say? – see here

Annual All Staff Meet – From Goa, Kumarakom, Coorg, Bodh Gaya & Puducherry this is where all employees meet to celebrate their learning & relationships.

Watch our youtube playlists for more.