Operations and Office Admin

Job Description

Job Title: Operations and Office Admin Location: KINFRA IT Park, Thiruvananthapuram Key Responsibilities: Office Administration: Office Management: Help maintain a clean and organized office environment, including ensuring that common areas are tidy and all supplies are stocked. Assist in managing office supplies inventory and reorder supplies when necessary. Coordinate office equipment maintenance and liaise with service providers for repairs. Administrative Support: Support the team with general administrative tasks such as scheduling meetings, booking travel arrangements, and preparing documents. Answer phone calls and emails, and direct them to the appropriate team members. Help organize internal meetings, events, and team-building activities. Document Management: Assist with organizing physical and digital filing systems to ensure documents are properly maintained and easy to access. Help manage incoming and outgoing mail and deliveries. Operations Support: Process Assistance: Assist in the daily operations of the business by supporting various departments with operational tasks. Help monitor inventory levels and assist in restocking supplies as needed. Support process improvements by providing feedback on current operational workflows. Expense Tracking: Assist in tracking office and operational expenses, ensuring records are maintained for future reference. Help process invoices and assist with basic financial tasks like updating budget reports. Vendor s Supplier Coordination: Help manage communication with vendors and suppliers to ensure smooth operations and timely deliveries. Assist with ordering office equipment and supplies. Team Support: Onboarding Assistance: Assist with the onboarding of new employees by preparing workstations and ensuring they have necessary resources. Help manage employee attendance records, time sheets, and assist with other HR-related tasks as needed. Skills and Qualifications: Experience: 0-2 years of experience in office administration or operations support. Skills: Strong organizational and multitasking abilities. Communicate effectively and professionally in English, both verbally and in writing, with internal teams, clients, vendors, and suppliers. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic knowledge of office management tools. Basic understanding of operational processes and workflow. Personal Traits: Attention to detail and the ability to prioritize tasks effectively. Positive attitude, willingness to learn, and ability to adapt in a dynamic work environment. Ability to handle sensitive information with discretion. Education: Any Graduate. Additional coursework or certifications in business, administration, or related fields are a plus. Working Conditions: Full-time, Monday to Friday Send cv : [email protected] Job Types: Full-time, Permanent Pay: From ₹10,000.00 per month Schedule: Day shift Work Location: In person