Operations and Front Desk Executive (Surat Location Only)

Position

Location

Employment Type

Role Overview

We are seeking a reliable, well-organized, and proactive Operations and Front Desk Executive to manage daily office operations and front desk responsibilities. The role requires strong administrative, communication, and coordination skills, ensuring the smooth functioning of office activities.

Key Responsibilities

Front Desk Management (Surat Location Only):

• Act as the first point of contact for visitors, clients, and vendors at the Surat office.
• Handle incoming calls, emails, and messages; redirect them to appropriate staff.
• Maintain visitor records, appointment schedules, and meeting room bookings.
• Ensure reception area and office premises are neat, professional, and welcoming.
• Oversee day-to-day office operations, including stationery, supplies, courier services, and office maintenance.
• Coordinate with vendors, service providers, and building management.
• Assist with scheduling meetings, travel bookings, and office events.
• Manage documentation, filing, and record-keeping in both physical and digital formats.
• Support basic HR and accounts operations like attendance tracking, reimbursements, and petty cash handling.
• Ensure compliance with internal policies and operational procedures.
• Provide operational support to the management team.
• Coordinate with internal teams for smooth workflow and task completion.
• Assist in procurement and inventory management for the Surat office.
• Facilitate communication between departments, external partners, and clients.

Qualifications & Skills

• Graduate in any discipline; diploma/certification in office administration is an advantage.
• 13 years of experience in operations, administration, or front desk roles.
• Proficiency in MS Office (Word, Excel, PowerPoint) and email management.
• Excellent communication and interpersonal skills in English, Hindi, and Gujarati.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Presentable, reliable, and detail-oriented.

What We Offer

• Competitive salary based on experience.
• Opportunity to work in a professional and structured environment.
• Exposure to administrative and operational functions.

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