Office Coordination Executive

Job Opening: Office Coordination Executive
Company: Sumanam Engineering Services Pvt. Ltd.

Qualification: Bachelor's Degree (preferred in Business Administration or related fields)
Location: Chennai
Application Deadline: 30.10.2025

We are seeking a dynamic and responsible professional to take on a multifaceted role that bridges project coordination, billing oversight, client communication, and general office management. The ideal candidate should be proactive, well-organized, and capable of handling internal and external interactions with diplomacy and attention to detail.

Key Responsibilities:

Project Understanding & Billing Coordination

• Study and understand the firm's core work processes, project stages, and billing cycles.
• Monitor active projects proactively via internal communication (emails/discussions) and coordinate closely with the Director regarding timely invoice generation.
• Support project teams in meeting monthly billing targets through indirect and consistent follow-up

Client Payment Follow-up

• Diligently follow up with clients for payment clearances.
• Provide timely updates on delayed payments and escalate for higher-level intervention when needed.
• Ensure diplomatic and professional handling of outstanding issues to maintain client relationships.

Office Management & Administration

• Report to the office at 9:00 AM daily and ensure office opening routines are followed.
• Oversee daily office operations of the office.
• Maintain good rapport with building administration and neighboring businesses.

Logistics & Coordination Support

• Collect printed drawings, return them to the office for quality control review, and ensure their delivery to client offices as required.
• Collect cheques from client offices and ensure timely deposit in the designated bank.

Eligibility Criteria:

• Minimum 2-3 years of relevant experience in project coordination, office administration, or client liaison roles.
• Strong communication and interpersonal skills.
• Proficient in email communication, Excel, and basic office tools.
• Reliable, punctual, and able to multitask under pressure.
• Ability to handle sensitive payment discussions with discretion and professionalism.
• Two-wheeler license and own transport preferred for external coordination duties.
• Proficiency in Tamil language is mandatory
• Preference will be given to applicants from Chennai.

How to Apply:

Eligible and interested candidates may send their resume to [email protected] with the subject line:
“Application for Office Coordination Executive - Chennai - Sumanam Engineering Services Pvt. Ltd.”

Deadline to apply: 30th October 2025

Join us at Sumanam Engineering Services Pvt. Ltd. and be a part of a professional and collaborative work environment.

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Education:

• Bachelor's (Required)

Language:

• Tamil (Required)

Location:

• Anna Salai, Chennai, Tamil Nadu (Required)

Willingness to travel:

• 75% (Required)

Work Location: In person