Office Assistant

Job Summary:

Sigma University is seeking a dependable and organized Office Assistant to support daily administrative and clerical operations across university departments. The ideal candidate will work closely with faculty, staff, and students to ensure smooth office functions, manage records, and maintain a professional and welcoming environment.

Key Responsibilities:

• Perform routine administrative tasks such as filing, data entry, document preparation, and copying
• Handle incoming calls, emails, and in-person inquiries from students, faculty, and visitors
• Maintain accurate student and faculty records, files, and databases
• Assist in scheduling meetings, managing calendars, and coordinating appointments
• Support the preparation and distribution of memos, reports, and official correspondence
• Manage inventory of office supplies and ensure timely replenishment
• Assist in organizing university events, departmental activities, and academic schedules
• Help process student forms, registrations, and academic records as needed
• Maintain confidentiality of sensitive student and faculty information
• Support other administrative staff with tasks as required

Qualifications:

• High school diploma or equivalent; Associate’s degree or certification in office administration preferred
• Prior experience in an academic or office setting is an advantage
• Strong verbal and written communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook); knowledge of university ERP systems is a plus
• Good organizational and time-management abilities
• Ability to multitask and work efficiently in a team environment
• Polite, professional, and student-friendly demeanor

Job Type: Full-time

Schedule:

• Day shift

Experience:

• Office Assistant: 1 year (Preferred)

Language:

• Hindi (Preferred)
• English (Preferred)

Work Location: In person

Expected Start Date: 21/07/2025