Office Administrator

Key responsibilities :

Vendor management

• Identify, onboard and manage vendors for pantry, stationery, maintenance and IT hardware.
• Collect and compare quotations, negotiate rates and raise purchase orders.
• Monitor vendor performance against agreed service levels and resolve issues quickly.
• Verify vendor invoices and pass them to accounts for timely payment.

Housekeeping and facility team coordination

• Manage and coordinate with the facility housekeeping, security and maintenance staff.
• Run regular checks so the office stays clean, safe and well organised.
• Coordinate repairs and preventive maintenance for electrical, plumbing, HVAC, furniture and equipment.
• Ensure fire safety, first-aid and emergency equipment are in place and serviced on schedule.

Operations management

• Own day-to-day office operations so the team can work without disruption.
• Track and reorder office, pantry and cleaning supplies within budget.
• Maintain office asset registers, contracts and operational records.
• Manage petty cash and prepare monthly reports on office spending and vendor costs.
• Set up and improve simple processes and checklists for recurring office tasks.

Required qualifications and skills

• 0-1 year of experience in office administration, facilities or a similar role; freshers are welcome to apply.
• Working knowledge of MS Office or Google Workspace (email, documents, spreadsheets).
• Spoken and written English, plus fluency in Kannada or Hindi (mandatory).
• Strong organisation and follow-through, with the ability to juggle several tasks at once.
• A friendly, professional manner with visitors, staff and vendors.