Office Administrator

Office Administration - 85%

• Manage travel arrangements for employees and leadership teams, including international travel.
• Handle reception operations and greet visitors and guests professionally.
• Manage office premises, facilities, housekeeping, and security.
• Coordinate canteen operations, including vendor coordination, menu planning, quality checks, invoices, MIS reports, and record keeping.
• Manage vendors and negotiate pricing where required.
• Handle invoices and Purchase Order (PO) processes.
• Manage administrative inventory such as stationery and other office supplies.
• Prepare and coordinate gate passes for material movement.
• Coordinate IT asset management, including laptops and other office equipment.
• Manage incoming and outgoing courier services and dispatch logistics.
• Organize and coordinate employee events, training sessions, induction programs, leadership programs, and award ceremonies.
• Support venue arrangements, welcome kits, and asset allocation for employee programs.
• Manage the Learning Link portal for training assignments, roster tracking, and report generation.

HR Support - 15%

• Coordinate interview scheduling with candidates and internal stakeholders.
• Communicate with candidates regarding interview schedules and requirements.
• Support candidate joining and onboarding formalities.
• Coordinate with HR for background verification and onboarding activities.
• Support employee engagement initiatives and fun activities.

• 2-5 years of relevant experience in Office Administration / Facilities / Administration.
• Strong experience in office premise/building management.
• Experience handling housekeeping, security, canteen, vendors, and facilities.
• Good knowledge of travel, courier, inventory, invoice, and PO processes.
• Experience in coordinating IT assets such as laptops.
• Good coordination and organizational skills.
• Ability to work independently and take ownership of assigned responsibilities.
• Comfortable working on systems and learning new tools with training.
• Excellent and polite verbal and written communication skills.